Real Estate Manager at Jubilee Insurance

Job Reference Number: HRJIC587 

Role Purpose

Assist the Head of Administration and Property in Maintaining and Managing Jubilee Premises and assets by ensuring that the properties are safeguarded and secure.

Main Responsibilities

• Assist the Head of Administration and Property Management in preparing budget for OPEX and CAPEX for approval by the Management.
• Supervise Building Supervisors stationed in Nairobi and Mombasa.
• Supervise Facilities coordinator, review contracts of the serviced providers
• Managing a portfolio of tenants during their tenancy.
• Marketing and leasing of Jubilee premises to potential tenants through lettings agents
• Facilitating the processing of Letters of Offer both new and renewals
• Facilitating collection of Rent and service charge
• Collaborating with Finance Department for timely invoicing and collection of rent and service charge.
• Liaising with Legal departments for lease facilitation, distress, and attending court for legal matters on tenancy as and when required.
• Screen prospective tenants and share findings and recommendations with the Letting Committee.
• Overseeing the outsourced Letting Agents and reporting on letting activities.
• Coordinating lease renewals and processing letters of offer and new leases.
• Monitoring and measuring tenant compliance to specified standards to ensure their operation within guidelines of their signed lease agreement obligations.
• Identifying and ensuring that OSHA standards are communicated to all tenants and implemented accordingly.
• Dissemination of information to the tenants on all operational matters.
• Collating tenant issues and recommend viable resolutions.
• Conducting pre and post vacancy inspections and end of lease procedures to maximize occupancy and minimize income lost through vacancies.
• Designing, conducting, evaluating and interpreting tenant satisfaction surveys.

Key Competencies

• Customer focus
• Market awareness
• Leadership qualities
• Team spirit
• Ownership & commitment
• Entrepreneur spirit

Functional Skills

• Capacity to conduct work, show initiative and produce reliable results
• Communication and interpersonal skills
• Negotiation skills
• Procurement skills
• Inventory control
• Basic Accounting skills

Qualifications

• Bachelor’s degree in Land Economics or in a related field.
• Master’s degree is an added advantage
• Diploma in Technical Education – Building, Mechanical, Civil or Electrical is an added advantage
• Registered Surveyor