Records Management Officer I (4 Posts) at The Office of the Auditor-General (OAG)

Duties and Responsibilities:

• Assist in the formulation, implementation and review of records management systems and processes;
• Seal the Auditor-General’s Annual Reports;
• Receive, sort, open and file correspondences;
• Distribute and dispatch mail;
• Ensure security of information and records in the registry;
• Ensure security and safe keeping of archived records;
• Assist in the training of internal users on records management systems and processes to enhance efficiency;
• Assist staff with requests to locate and retrieve documents that had been archived in a safe and secure manner to promote confidentiality and integrity;

Guide on files disposal. 

Job Specification

Requirements for Appointment:

• Kenya Certificate of Secondary Education (KCSE) mean grade of C- (Minus) from the Kenya National Examination Council or equivalent qualification from a recognized institution;
• A Diploma in any of the following: Records/Information Management, Information/ Library Science, Human Resource Management, Business Management, Accounting, Supply Chain Management or any other relevant and related discipline;
• At least 6 years’ working experience at the grade of Records Management officer II or equivalent position;
• Proficiency in Computer Applications.

Core Competences

• Creative/ Innovative - Develop new and unique ways to improve operations within the Office to deliver excellent, efficient and outstanding service/products to clients (e.g. methods, processes, systems, policies etc.). Take initiative and start activities.
• Ethical - Understand ethical behaviour and public-sector practices. Ensure that own behaviour and behaviour towards others is consistent with these standards and aligns with the values and ethical standards of the Office.
• Teamwork - Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance effectiveness within OAG.
• Effective Communication - Speak, listen, and write in a clear, thorough, and efficient manner using appropriate and effective communication tools and techniques. Speak eloquently and engagingly in meetings, in one-on-one situations as well as in small and large groups. Listen, be receptive to the counterpart and adapt to the situation. Adjust the message to the recipient.