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Originally the Office was referred to as the Exchequer & Audit Department which with time changed to the Office of the Controller and Auditor-General. During this period, the Office derived its mandate from the Exchequer and Audit Act Cap 412 which provided for the audit of the Central Government by the Controller and Auditor General. Later the Act was a...
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Duties and Responsibilities
- Develop and monitor the implementation of the Directorate strategy to ensure alignment with the Corporate and Departmental objectives;
- Develop and monitor effective utilization of the Directorate budget;
- Coordinate all audit functions under the Directorate to ensure effective and efficient delivery of audit services to the audited clients’ institutions;
- Oversee the development of Annual Audit Plans and assist audit staff in the planning, organizing, executing and monitoring Audit operations;
- Represent the Auditor-General in oversight committees of National and County Assemblies (Public Accounts Committee, Public Investment Committee, Senate and County Public Accounts and Investments Committees) and any other Committee;
- Manage assets within the directorates i.e. Structure, Equipment and Systems;
- Establish and maintain effective, open and consultative relationships with clients and stakeholders (both internal and external);
- Undertake audits of various National Government Sectors and County Governments, including Public Entities within those Sectors or Counties;
- Be responsible for efficient and effective organization, co-ordination, control and supervision of all audit or administrative functions in the Sector/County;
- Review the draft audit reports for auditee institutions for quality control before presentation to the Deputy Auditor General;
- Oversee quality control of the audits to ensure compliance with audit quality standards and authorities;
- Monitor the individual staff performance in line with quality standards and timelines to ensure the achievement of the Directorate’s objectives;
- Ensure adherence to the code of conduct by the audit teams to maintain quality reporting standards and integrity during the audit process;
- Coach and mentor staff members within the Directorate to enhance work performance;
- Lead in entry and exit meetings for selected clients.
Job Specification
Requirements for Appointment:
- Bachelor’s degree from a recognized university preferably in the fields relevant to the Audit function such as Auditing, Accounting, Finance, Economics, Mathematics, Statistics, Computer Science, Law, or in any other disciplines relevant to the audit function from a recognized institution;
- Certified Public Accountants of Kenya (CPA-K) or its recognized and equivalent qualification from a recognized institution OR
- Master’s degree from a recognized institution preferably in the fields relevant to the Audit function such as Auditing, Accounting, Finance, Economics, Mathematics, Statistics, Computer Science, Law, Business Administration or any other relevant disciplines;
- Strategic Leadership Development Programme (SLDP) or its equivalent qualification from a recognized institution will be an added advantage;
- A practicing member of good standing of a professional body of accountants recognized by law will be an added advantage;
- Knowledge and practical application of the Audit Management Systems;
- Meets the requirements of Chapter Six of the Constitution of Kenya;
- At least 15 years of practical experience in auditing from a reputable organization preferably in the public sector, three (3) of which must have been at the level of a Deputy Director of Audit or its equivalent and comparable
Core Competences
- Auditing Principles - Demonstrate knowledge of the nature, context and objectives of audit, audit powers and independence, distinctions and relationships between internal and external auditing, and various operational aspects of audit, including the application of international auditing standards. Demonstrate knowledge of the principal external auditing standards applicable to both the private (ISAs) and public (ISSAIs) sectors and, demonstrate an understanding of how these standards impact on the auditing process.
- Ethical Standards (INTOSAI/IESBA) - Demonstrate an understanding of the role of professional ethics and values in organizational governance in the public sector, by integrating ethical principles into all aspects of public sector financial and operational management.
- Quality control standards (ISQC/INTOSAI) - Knowledge of control procedures in accordance with International Standards for Quality Control in auditing.
- International Standards of Auditing (ISAs/ISSAIs) - Knowledge and understanding of the International Standards for Supreme Audit Institutions (ISSAIs), and the operational emphasis in terms of the public sector with regards to policy and performance auditing.
- Risk Management Principles - Demonstrate knowledge and understanding of the nature, causes and incidence of audit risk. Demonstrate an understanding of the methods and procedures designed to mitigate risks regarding the audit process.
- Financial Auditing - Demonstrate knowledge of financial audit procedures, evaluation of financial reports and financial reporting processes to ensure that stakeholders have reasonable assurance that financial statements are accurate and complete.
- Compliance Auditing - Knowledge of whether activities, financial transactions and information are, in all material respects, in compliance with the authorities which govern the audited entity. These authorities may include rules, laws and regulations, budgetary resolutions, policy, established codes, agreed terms or the general principles governing sound public-sector financial management and the conduct of public officials.
- Performance Auditing - Knowledge of whether interventions, programmes and institutions are performing in accordance with the principles of economy, efficiency and effectiveness and whether there is room for improvement. Knowledge of performance criteria, and the causes of deviations to answer key audit questions and to provide recommendations for improvement.
- Audit Reporting - Ability to incorporate audit findings and recommendations in a report. Ability to prepare and present audit reports for stakeholders at various reporting levels – operational, strategic and legislative. Ability to effectively evaluate issues identified root causes, and generate appropriate findings, conclusions and recommendations in a report.
- Audit Review - Ability to review the nature, timing and extent of the audit procedures performed, to comply with professional standards and applicable legal and regulatory requirements. The ability to review documented evidence, in electronic and external hard copy formats as well as the review and approval of conclusions and, the support for those conclusions.
- Audit Communication - Ability to understand communication dynamics in the audit environment by building constructive working relationships, obtaining information relevant to the audit and providing management and those charged with governance with timely observations and findings throughout the engagement. Ability to communicate audit-related matters to other stakeholders, such as legislative and oversight bodies.
- Conflict Management - Deal with disputes in a rational, balanced and effective way through effective communication, problem resolving abilities and good negotiating, conciliation and mediation skills to restore the focus of the teams within the Office.
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Duties and Responsibilities
- Advise management on policies, strategies and programs relating to Planning, Performance Management, Resource Mobilization and Partnership Development;
- Initiate the development, review and implementation of the Office Strategic Plan and annual operation plans.
- Oversee preparation of operations annual plans for the Office’s activities as per the Strategic Plan;
- Advise management on the implementation of the strategic plan, workplans and the Operations Plans;
- Participate in development of the policies, MTEP and the National budgetary process;
- Carry out strategic management forecasting and corporate planning;
- Provide leadership in the performance management process in the Office;
- Provide leadership in the development and implementation of monitoring and evaluation procedures and reporting standards;
- Initiate the development of monitoring and evaluation tools, policies, procedures, systems and programmes, performance frameworks and indicators and targets in the M&E systems for implementation and tracking;
- Ensure monitoring and evaluation of OAG policies, procedures, systems and programmes;
- Coordinate and supervise implementation and participation in INTOSAI, AFROSAI, AFROSAI-E, SAIs and other regional and international related activities;
- Develop a framework to manage Development Partners and International relations to safeguard OAG independence;
- In liaison with other OAG Directorates, coordinate the international technical assistance for the implementation of international agreements;
- Provide support in strengthening engagement of the OAG with other countries, organizations and stakeholders and address operational challenges of international stakeholder engagements while identifying available opportunities;
- Advise management on resource mobilization strategies to ensure sustained fundraising to supplement Government support to the Office;
- Develop and manage database for strategic partners; and
- Develop and implement resource mobilization strategies for sourcing funds from individuals, bilateral, multi-lateral, private organizations and other non-governmental organizations.
Job Specification
Requirements for appointment
- Bachelor’s degree in in any of the following fields: Economics, Statistics, Mathematics, Strategic Management, Business Development, Development Studies, and Business Administration, Communications, Public Relations, International Relations or equivalent qualification from a recognized Institution;
- Master’s degree in any of the following fields: Project Management, Strategic Management, Economics, Statistics, Commerce, Business Management/Administration, Actuarial Science, Communications, Public Relations, International Relations or equivalent qualification from a recognized institution;
- Leadership Course lasting not less than four (4) weeks from a recognized institution will be added advantage;
- Professional qualification and membership where applicable;
- At least 15 years of practical experience in Leadership, Management or Strategy from a reputable organization preferably in the public sector, three (3) of which must have been at the level of a Deputy Director or its equivalent and comparable position
- Knowledge and understanding of the current leading corporate planning and monitoring practices and experience in operating planning and monitoring policy and strategies
Core Competences
- Strategic Planning - Systematically envision a desired future and translate this vision into broadly defined goals and a sequence of steps to achieve them.
- Strategy Formulation - Develop clear strategies and project plans ensuring that the strategies are consistent with the vision and strategic goals of the Office.
- Project Management - Knowledge and understanding of project management principles in the audit environment, knowledge of resource management, stakeholder engagement and the steps involved in defining and quantifying project parameters, timescales, selecting and applying suitable project management techniques and arranging post-project reviews.
- Budgeting - Knowledge of the principles of budgeting and standard costing, calculation and evaluation of standard costs, variances and ratio analyses.
- Planning and Organizing - Set goals, create, and implement action plans, and evaluate the process and results. Determine priorities, develop a work schedule, monitor progress towards goals, track details, data, information, and activities to ensure alignment of work to OAG goals.
- Strategic Communication - Communicate openly and transparently to create a culture of caring and belonging that engenders staff and stakeholder engagement. Strive to reduce ambiguity and to simplify conversations, presentations and written communication. Simplify the complex and clarify it for others so they can achieve desired results.
- Legal Framework - Knowledge of the constitution, legislation, regulations, and contracts that constitute the legal framework within which the Office operates.
- Information Management - Knowledge of the processes to manage information effectively (collecting, classifying, organizing, retrieving and destroying), enabling staff in the Office to access the information they need to do their jobs more effectively.
- Handle Conflict - Deal with disputes in a rational, balanced way through effective communication, problem resolving abilities and good negotiating skills, to restore the focus of the teams within the Office.
- Create and Implement a Vision - Create a shared vision for the future of the Office that aligns with the purpose. Define strategic objectives and associated values.
- Leading Change - Influence and enthuse others through personal advocacy, resilience, vision, and drive and, engage staff to build a solid platform for change.
- Facilitation Skills - Ability to guide a group of people in sharing ideas, opinions, experiences and expertise to achieve a common goal and an agreeable action plan.
- Presentation Skills - Ability to present information, ideas and arguments to a group of people in such a way that they will be informed, inspired, convinced and persuaded.
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Duties and Responsibilities
- Provide information for budget justification at the National Treasury, National Assembly and other stakeholders;
- Carry out periodic budget review for the purpose of reallocation and preparation of supplementary budget;
- Review vouchers and supporting documents from vendors to verify accuracy for payments;
- Reconcile payment vouchers and transactions processed through internet banking;
- Update and maintain the weekly vote book status report for the Office;
- Lead annual budgets and forecast processes by coordinating inputs from across the office;
- Review and process approved imprest requests presented by user departments;
- Prepare monthly management reports;
- Prepare regular cash flow analysis for the Office;
- Monitor the individual staff performance in line with quality standards and timelines to ensure achievement of Directorate objectives;
- Ensure adherence to the code of conduct by the staff to maintain quality standards and integrity during their work;
- Coach and mentor staff members within the Directorate to enhance work performance as set out in the appraisal schemes.
Job Specification
Requirements for Appointment
- Bachelor’s degree in Business Administration, Commerce, Accounting, Finance, Economics or its equivalent qualification from a recognized university;
- Part II of the Certified Public Accountants (CPA-K) qualification or its recognized and equivalent qualification;
- Master’s degree in any of the following: Commerce, Accounting, Business Administration, Finance, Strategic Management or equivalent qualification from a recognized institution will be an added advantage;
- Senior Management Course or its equivalent qualification from a recognized institution will be an added advantage;
- Registered member of the Institute of Certified Public Accountants of Kenya (ICPAK) or any other relevant professional body of good standing;
- At least 9 years of practical experience in Finance management preferably in a public organization, three (3) of which must have been at the level of a Finance Officer or its equivalent and comparable position.
Core Competences
- Budget Management - Knowledge of the analysis, organization and oversight of costs and expenditures by adhering to strict internal protocols on expenditures to ensure a well- managed budget that allows for continued smooth operations and growth within the Office. Mobilizing and lobbing of resources for funds and review of the process.
- Expenditure - Knowledge of the management, disbursement and consumption of funds and guarding against unnecessary expenditure for the organization. Ensuring that the appropriate laws, regulations and guidelines are followed.
- Financial Reporting - Knowledge of the process of producing statements that disclose the Office’s financial status to the DAG/AG, relevant stakeholders and the government.
- Public Sector Financial Procedures and Policies - Knowledge of relevant constitutional, statutory and administrative requirements, ensuring financial efficiency and effectiveness, good practice and high standards for the Office.
- Financial Management Systems - Knowledge of the methodology and software that the office uses to oversee and govern its income, expenses, and assets with the objective of service delivery and ensuring sustainability.
- Conflict Management - Deal with disputes in a rational, balanced and effective way through effective communication, problem resolving abilities and good negotiating, conciliation and mediation skills to restore the focus of the teams within the Office.
- Build Stakeholder Partnerships - Develop collaborative networks and relationships. Understand client and stakeholder behaviour and attitudes. Collaborate with stakeholders who share a similar sense of purpose and similar values to make a difference in the Office environment. Collaborate with stakeholders to create win-win situations.
- Strategic Communication - Communicate openly and transparently to create a culture of caring and belonging that engenders staff and stakeholder engagement. Strive to reduce ambiguity and to simplify conversations, presentations and written communication. Simplify the complex and clarify it for others so they can achieve desired results.
- Professional Ethics in the Public Sector - Demonstrate an in-depth understanding of the role of professional ethics and values in organizational governance in the public sector, demonstrating this, by supporting the integration of ethical principles into all aspects of public sector financial and operational management.
go to method of application »
Purposes of the Job
This is this the entry and training grade for the Audit staff. The position is responsible for the execution of audit functions assigned, and assists in the delivery of timely documentation of audit findings to management for review. The successful candidates will be posted to any of the OAG Regional offices located in Nairobi, Mombasa, Kisumu, Nakuru, Eldoret, Garissa, Machakos, Kakamega, Embu, Nyeri, Isiolo and Homa Bay.
Duties and Responsibilities
- Assist in conducting audit assignments and assurance in the auditee institutions i.e. Ministries, Departments, Agencies, State Corporations and Counties according to the prescribed scope within the audit process to ensure compliance with internal controls and authorities;
- Assist in collecting data on information systems and processes of the auditee institution to be used in the validation of financial documents;
- Obtain in-depth understanding of each function of entities being audited, and assist in assessing risks during the audit process;
- Assist in developing and presenting audit reports;
- Assist in the preparation of documents i.e. working papers, planning memorandums and audit reports as required by management in line with the quality standards of the audit process.
Job Specification
Requirements for Appointment
- Bachelor’s Degree from a recognized University preferably in Social Sciences or other fields relevant to the audit function such as Auditing, Accounting, Finance, Economics, Mathematics, Statistics, Computer Science, Law, Business Administration, Engineering, or other relevant disciplines from a recognized institution;
- Demonstrate IT proficiency.
- CPA II or qualification and experience in Economics, Fiscal Analyst, Statistics, Engineering, Medical and Pharmaceutical field will be an added advantage.
Core Competences
- Integrity - Uphold a high standard of fairness, objectivity and ethics in everyday work and actions to ensure trust. Commit to do the right thing for the right reason, regardless of the circumstances.
- Quality Focused - Be thorough and focused on delivering quality and value with regards to audit services and products in the Office.
- Teamwork - Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance effectiveness within OAG.
- Information and Data Gathering - Ability to determine which method, or combination of methods, should be used to gather information. Ability to conduct interviews, inspections, review documents, make observations, conduct analytical reviews and corroborate to collect information during audit.
- Effective Communication - Speak, listen, and write in a clear, thorough, and efficient manner using appropriate and effective communication tools and techniques. Speak eloquently and engagingly in meetings, in one-on-one situations as well as in small and large groups. Listen, be receptive to the others and adapt to the situation. Adjust the message to the recipient.
- Computer Literacy Skills - Ability to understand computer concepts and use computers, computer programs, applications and technology efficiently within the Office.
go to method of application »
Purposes of the Job
This is this the entry and training grade for the Audit staff. The position is responsible for the execution of audit functions assigned, and assists in the delivery of timely documentation of audit findings to management for review. The successful candidates will be posted to any of the OAG Regional offices located in Nairobi, Mombasa, Kisumu, Nakuru, Eldoret, Garissa, Machakos, Kakamega, Embu, Nyeri, Isiolo and Homa Bay.
Duties and Responsibilities
- Assist in conducting audit assignments and assurance in the auditee institutions i.e. Ministries, Departments, Agencies, State Corporations and Counties according to the prescribed scope within the audit process to ensure compliance with internal controls and authorities;
- Assist in collecting data on information systems and processes of the auditee institution to be used in the validation of financial documents;
- Obtain in-depth understanding of each function of entities being audited, and assist in assessing risks during the audit process;
- Assist in developing and presenting audit reports;
- Assist in the preparation of documents i.e. working papers, planning memorandums and audit reports as required by management in line with the quality standards of the audit process.
Job Specification
Requirements for Appointment
- Bachelor’s Degree from a recognized University preferably in Social Sciences or other fields relevant to the audit function such as Auditing, Accounting, Finance, Economics, Mathematics, Statistics, Computer Science, Law, Business Administration, Engineering, or other relevant disciplines from a recognized institution;
- Demonstrate IT proficiency.
- CPA II or qualification and experience in Economics, Fiscal Analyst, Statistics, Engineering, Medical and Pharmaceutical field will be an added advantage.
Core Competences
- Integrity - Uphold a high standard of fairness, objectivity and ethics in everyday work and actions to ensure trust. Commit to do the right thing for the right reason, regardless of the circumstances.
- Quality Focused - Be thorough and focused on delivering quality and value with regards to audit services and products in the Office.
- Teamwork - Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance effectiveness within OAG.
- Information and Data Gathering - Ability to determine which method, or combination of methods, should be used to gather information. Ability to conduct interviews, inspections, review documents, make observations, conduct analytical reviews and corroborate to collect information during audit.
- Effective Communication - Speak, listen, and write in a clear, thorough, and efficient manner using appropriate and effective communication tools and techniques. Speak eloquently and engagingly in meetings, in one-on-one situations as well as in small and large groups. Listen, be receptive to the others and adapt to the situation. Adjust the message to the recipient.
- Computer Literacy Skills - Ability to understand computer concepts and use computers, computer programs, applications and technology efficiently within the Office.
go to method of application »
Purposes of the Job
This is this the entry and training grade for the Audit staff. The position is responsible for the execution of audit functions assigned, and assists in the delivery of timely documentation of audit findings to management for review. The successful candidates will be posted to any of the OAG Regional offices located in Nairobi, Mombasa, Kisumu, Nakuru, Eldoret, Garissa, Machakos, Kakamega, Embu, Nyeri, Isiolo and Homa Bay.
Duties and Responsibilities
- Assist in conducting audit assignments and assurance in the auditee institutions i.e. Ministries, Departments, Agencies, State Corporations and Counties according to the prescribed scope within the audit process to ensure compliance with internal controls and authorities;
- Assist in collecting data on information systems and processes of the auditee institution to be used in the validation of financial documents;
- Obtain in-depth understanding of each function of entities being audited, and assist in assessing risks during the audit process;
- Assist in developing and presenting audit reports;
- Assist in the preparation of documents i.e. working papers, planning memorandums and audit reports as required by management in line with the quality standards of the audit process.
Job Specification
Requirements for Appointment
- Bachelor’s Degree from a recognized University preferably in Social Sciences or other fields relevant to the audit function such as Auditing, Accounting, Finance, Economics, Mathematics, Statistics, Computer Science, Law, Business Administration, Engineering, or other relevant disciplines from a recognized institution;
- Demonstrate IT proficiency.
- CPA II or qualification and experience in Economics, Fiscal Analyst, Statistics, Engineering, Medical and Pharmaceutical field will be an added advantage.
Core Competences
- Integrity - Uphold a high standard of fairness, objectivity and ethics in everyday work and actions to ensure trust. Commit to do the right thing for the right reason, regardless of the circumstances.
- Quality Focused - Be thorough and focused on delivering quality and value with regards to audit services and products in the Office.
- Teamwork - Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance effectiveness within OAG.
- Information and Data Gathering - Ability to determine which method, or combination of methods, should be used to gather information. Ability to conduct interviews, inspections, review documents, make observations, conduct analytical reviews and corroborate to collect information during audit.
- Effective Communication - Speak, listen, and write in a clear, thorough, and efficient manner using appropriate and effective communication tools and techniques. Speak eloquently and engagingly in meetings, in one-on-one situations as well as in small and large groups. Listen, be receptive to the others and adapt to the situation. Adjust the message to the recipient.
- Computer Literacy Skills - Ability to understand computer concepts and use computers, computer programs, applications and technology efficiently within the Office.
go to method of application »
Purposes of the Job
This is this the entry and training grade for the Audit staff. The position is responsible for the execution of audit functions assigned, and assists in the delivery of timely documentation of audit findings to management for review. The successful candidates will be posted to any of the OAG Regional offices located in Nairobi, Mombasa, Kisumu, Nakuru, Eldoret, Garissa, Machakos, Kakamega, Embu, Nyeri, Isiolo and Homa Bay.
Duties and Responsibilities
- Assist in conducting audit assignments and assurance in the auditee institutions i.e. Ministries, Departments, Agencies, State Corporations and Counties according to the prescribed scope within the audit process to ensure compliance with internal controls and authorities;
- Assist in collecting data on information systems and processes of the auditee institution to be used in the validation of financial documents;
- Obtain in-depth understanding of each function of entities being audited, and assist in assessing risks during the audit process;
- Assist in developing and presenting audit reports;
- Assist in the preparation of documents i.e. working papers, planning memorandums and audit reports as required by management in line with the quality standards of the audit process.
Job Specification
Requirements for Appointment
- Bachelor’s Degree from a recognized University preferably in Social Sciences or other fields relevant to the audit function such as Auditing, Accounting, Finance, Economics, Mathematics, Statistics, Computer Science, Law, Business Administration, Engineering, or other relevant disciplines from a recognized institution;
- Demonstrate IT proficiency.
- CPA II or qualification and experience in Economics, Fiscal Analyst, Statistics, Engineering, Medical and Pharmaceutical field will be an added advantage.
Core Competences
- Integrity - Uphold a high standard of fairness, objectivity and ethics in everyday work and actions to ensure trust. Commit to do the right thing for the right reason, regardless of the circumstances.
- Quality Focused - Be thorough and focused on delivering quality and value with regards to audit services and products in the Office.
- Teamwork - Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance effectiveness within OAG.
- Information and Data Gathering - Ability to determine which method, or combination of methods, should be used to gather information. Ability to conduct interviews, inspections, review documents, make observations, conduct analytical reviews and corroborate to collect information during audit.
- Effective Communication - Speak, listen, and write in a clear, thorough, and efficient manner using appropriate and effective communication tools and techniques. Speak eloquently and engagingly in meetings, in one-on-one situations as well as in small and large groups. Listen, be receptive to the others and adapt to the situation. Adjust the message to the recipient.
- Computer Literacy Skills - Ability to understand computer concepts and use computers, computer programs, applications and technology efficiently within the Office.
go to method of application »
Purposes of the Job
This is this the entry and training grade for the Audit staff. The position is responsible for the execution of audit functions assigned, and assists in the delivery of timely documentation of audit findings to management for review. The successful candidates will be posted to any of the OAG Regional offices located in Nairobi, Mombasa, Kisumu, Nakuru, Eldoret, Garissa, Machakos, Kakamega, Embu, Nyeri, Isiolo and Homa Bay.
Duties and Responsibilities
- Assist in conducting audit assignments and assurance in the auditee institutions i.e. Ministries, Departments, Agencies, State Corporations and Counties according to the prescribed scope within the audit process to ensure compliance with internal controls and authorities;
- Assist in collecting data on information systems and processes of the auditee institution to be used in the validation of financial documents;
- Obtain in-depth understanding of each function of entities being audited, and assist in assessing risks during the audit process;
- Assist in developing and presenting audit reports;
- Assist in the preparation of documents i.e. working papers, planning memorandums and audit reports as required by management in line with the quality standards of the audit process.
Job Specification
Requirements for Appointment
- Bachelor’s Degree from a recognized University preferably in Social Sciences or other fields relevant to the audit function such as Auditing, Accounting, Finance, Economics, Mathematics, Statistics, Computer Science, Law, Business Administration, Engineering, or other relevant disciplines from a recognized institution;
- Demonstrate IT proficiency.
- CPA II or qualification and experience in Economics, Fiscal Analyst, Statistics, Engineering, Medical and Pharmaceutical field will be an added advantage.
Core Competences
- Integrity - Uphold a high standard of fairness, objectivity and ethics in everyday work and actions to ensure trust. Commit to do the right thing for the right reason, regardless of the circumstances.
- Quality Focused - Be thorough and focused on delivering quality and value with regards to audit services and products in the Office.
- Teamwork - Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance effectiveness within OAG.
- Information and Data Gathering - Ability to determine which method, or combination of methods, should be used to gather information. Ability to conduct interviews, inspections, review documents, make observations, conduct analytical reviews and corroborate to collect information during audit.
- Effective Communication - Speak, listen, and write in a clear, thorough, and efficient manner using appropriate and effective communication tools and techniques. Speak eloquently and engagingly in meetings, in one-on-one situations as well as in small and large groups. Listen, be receptive to the others and adapt to the situation. Adjust the message to the recipient.
- Computer Literacy Skills - Ability to understand computer concepts and use computers, computer programs, applications and technology efficiently within the Office.
go to method of application »
Purposes of the Job
This is this the entry and training grade for the Audit staff. The position is responsible for the execution of audit functions assigned, and assists in the delivery of timely documentation of audit findings to management for review. The successful candidates will be posted to any of the OAG Regional offices located in Nairobi, Mombasa, Kisumu, Nakuru, Eldoret, Garissa, Machakos, Kakamega, Embu, Nyeri, Isiolo and Homa Bay.
Duties and Responsibilities
- Assist in conducting audit assignments and assurance in the auditee institutions i.e. Ministries, Departments, Agencies, State Corporations and Counties according to the prescribed scope within the audit process to ensure compliance with internal controls and authorities;
- Assist in collecting data on information systems and processes of the auditee institution to be used in the validation of financial documents;
- Obtain in-depth understanding of each function of entities being audited, and assist in assessing risks during the audit process;
- Assist in developing and presenting audit reports;
- Assist in the preparation of documents i.e. working papers, planning memorandums and audit reports as required by management in line with the quality standards of the audit process.
Job Specification
Requirements for Appointment
- Bachelor’s Degree from a recognized University preferably in Social Sciences or other fields relevant to the audit function such as Auditing, Accounting, Finance, Economics, Mathematics, Statistics, Computer Science, Law, Business Administration, Engineering, or other relevant disciplines from a recognized institution;
- Demonstrate IT proficiency.
- CPA II or qualification and experience in Economics, Fiscal Analyst, Statistics, Engineering, Medical and Pharmaceutical field will be an added advantage.
Core Competences
- Integrity - Uphold a high standard of fairness, objectivity and ethics in everyday work and actions to ensure trust. Commit to do the right thing for the right reason, regardless of the circumstances.
- Quality Focused - Be thorough and focused on delivering quality and value with regards to audit services and products in the Office.
- Teamwork - Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance effectiveness within OAG.
- Information and Data Gathering - Ability to determine which method, or combination of methods, should be used to gather information. Ability to conduct interviews, inspections, review documents, make observations, conduct analytical reviews and corroborate to collect information during audit.
- Effective Communication - Speak, listen, and write in a clear, thorough, and efficient manner using appropriate and effective communication tools and techniques. Speak eloquently and engagingly in meetings, in one-on-one situations as well as in small and large groups. Listen, be receptive to the others and adapt to the situation. Adjust the message to the recipient.
- Computer Literacy Skills - Ability to understand computer concepts and use computers, computer programs, applications and technology efficiently within the Office.
go to method of application »
Purposes of the Job
This is this the entry and training grade for the Audit staff. The position is responsible for the execution of audit functions assigned, and assists in the delivery of timely documentation of audit findings to management for review. The successful candidates will be posted to any of the OAG Regional offices located in Nairobi, Mombasa, Kisumu, Nakuru, Eldoret, Garissa, Machakos, Kakamega, Embu, Nyeri, Isiolo and Homa Bay.
Duties and Responsibilities
- Assist in conducting audit assignments and assurance in the auditee institutions i.e. Ministries, Departments, Agencies, State Corporations and Counties according to the prescribed scope within the audit process to ensure compliance with internal controls and authorities;
- Assist in collecting data on information systems and processes of the auditee institution to be used in the validation of financial documents;
- Obtain in-depth understanding of each function of entities being audited, and assist in assessing risks during the audit process;
- Assist in developing and presenting audit reports;
- Assist in the preparation of documents i.e. working papers, planning memorandums and audit reports as required by management in line with the quality standards of the audit process.
Job Specification
Requirements for Appointment
- Bachelor’s Degree from a recognized University preferably in Social Sciences or other fields relevant to the audit function such as Auditing, Accounting, Finance, Economics, Mathematics, Statistics, Computer Science, Law, Business Administration, Engineering, or other relevant disciplines from a recognized institution;
- Demonstrate IT proficiency.
- CPA II or qualification and experience in Economics, Fiscal Analyst, Statistics, Engineering, Medical and Pharmaceutical field will be an added advantage.
Core Competences
- Integrity - Uphold a high standard of fairness, objectivity and ethics in everyday work and actions to ensure trust. Commit to do the right thing for the right reason, regardless of the circumstances.
- Quality Focused - Be thorough and focused on delivering quality and value with regards to audit services and products in the Office.
- Teamwork - Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance effectiveness within OAG.
- Information and Data Gathering - Ability to determine which method, or combination of methods, should be used to gather information. Ability to conduct interviews, inspections, review documents, make observations, conduct analytical reviews and corroborate to collect information during audit.
- Effective Communication - Speak, listen, and write in a clear, thorough, and efficient manner using appropriate and effective communication tools and techniques. Speak eloquently and engagingly in meetings, in one-on-one situations as well as in small and large groups. Listen, be receptive to the others and adapt to the situation. Adjust the message to the recipient.
- Computer Literacy Skills - Ability to understand computer concepts and use computers, computer programs, applications and technology efficiently within the Office.
go to method of application »
Purposes of the Job
This is this the entry and training grade for the Audit staff. The position is responsible for the execution of audit functions assigned, and assists in the delivery of timely documentation of audit findings to management for review. The successful candidates will be posted to any of the OAG Regional offices located in Nairobi, Mombasa, Kisumu, Nakuru, Eldoret, Garissa, Machakos, Kakamega, Embu, Nyeri, Isiolo and Homa Bay.
Duties and Responsibilities
- Assist in conducting audit assignments and assurance in the auditee institutions i.e. Ministries, Departments, Agencies, State Corporations and Counties according to the prescribed scope within the audit process to ensure compliance with internal controls and authorities;
- Assist in collecting data on information systems and processes of the auditee institution to be used in the validation of financial documents;
- Obtain in-depth understanding of each function of entities being audited, and assist in assessing risks during the audit process;
- Assist in developing and presenting audit reports;
- Assist in the preparation of documents i.e. working papers, planning memorandums and audit reports as required by management in line with the quality standards of the audit process.
Job Specification
Requirements for Appointment
- Bachelor’s Degree from a recognized University preferably in Social Sciences or other fields relevant to the audit function such as Auditing, Accounting, Finance, Economics, Mathematics, Statistics, Computer Science, Law, Business Administration, Engineering, or other relevant disciplines from a recognized institution;
- Demonstrate IT proficiency.
- CPA II or qualification and experience in Economics, Fiscal Analyst, Statistics, Engineering, Medical and Pharmaceutical field will be an added advantage.
Core Competences
- Integrity - Uphold a high standard of fairness, objectivity and ethics in everyday work and actions to ensure trust. Commit to do the right thing for the right reason, regardless of the circumstances.
- Quality Focused - Be thorough and focused on delivering quality and value with regards to audit services and products in the Office.
- Teamwork - Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance effectiveness within OAG.
- Information and Data Gathering - Ability to determine which method, or combination of methods, should be used to gather information. Ability to conduct interviews, inspections, review documents, make observations, conduct analytical reviews and corroborate to collect information during audit.
- Effective Communication - Speak, listen, and write in a clear, thorough, and efficient manner using appropriate and effective communication tools and techniques. Speak eloquently and engagingly in meetings, in one-on-one situations as well as in small and large groups. Listen, be receptive to the others and adapt to the situation. Adjust the message to the recipient.
- Computer Literacy Skills - Ability to understand computer concepts and use computers, computer programs, applications and technology efficiently within the Office.
go to method of application »
Purposes of the Job
This is this the entry and training grade for the Audit staff. The position is responsible for the execution of audit functions assigned, and assists in the delivery of timely documentation of audit findings to management for review. The successful candidates will be posted to any of the OAG Regional offices located in Nairobi, Mombasa, Kisumu, Nakuru, Eldoret, Garissa, Machakos, Kakamega, Embu, Nyeri, Isiolo and Homa Bay.
Duties and Responsibilities
- Assist in conducting audit assignments and assurance in the auditee institutions i.e. Ministries, Departments, Agencies, State Corporations and Counties according to the prescribed scope within the audit process to ensure compliance with internal controls and authorities;
- Assist in collecting data on information systems and processes of the auditee institution to be used in the validation of financial documents;
- Obtain in-depth understanding of each function of entities being audited, and assist in assessing risks during the audit process;
- Assist in developing and presenting audit reports;
- Assist in the preparation of documents i.e. working papers, planning memorandums and audit reports as required by management in line with the quality standards of the audit process.
Job Specification
Requirements for Appointment
- Bachelor’s Degree from a recognized University preferably in Social Sciences or other fields relevant to the audit function such as Auditing, Accounting, Finance, Economics, Mathematics, Statistics, Computer Science, Law, Business Administration, Engineering, or other relevant disciplines from a recognized institution;
- Demonstrate IT proficiency.
- CPA II or qualification and experience in Economics, Fiscal Analyst, Statistics, Engineering, Medical and Pharmaceutical field will be an added advantage.
Core Competences
- Integrity - Uphold a high standard of fairness, objectivity and ethics in everyday work and actions to ensure trust. Commit to do the right thing for the right reason, regardless of the circumstances.
- Quality Focused - Be thorough and focused on delivering quality and value with regards to audit services and products in the Office.
- Teamwork - Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance effectiveness within OAG.
- Information and Data Gathering - Ability to determine which method, or combination of methods, should be used to gather information. Ability to conduct interviews, inspections, review documents, make observations, conduct analytical reviews and corroborate to collect information during audit.
- Effective Communication - Speak, listen, and write in a clear, thorough, and efficient manner using appropriate and effective communication tools and techniques. Speak eloquently and engagingly in meetings, in one-on-one situations as well as in small and large groups. Listen, be receptive to the others and adapt to the situation. Adjust the message to the recipient.
- Computer Literacy Skills - Ability to understand computer concepts and use computers, computer programs, applications and technology efficiently within the Office.
go to method of application »
Purposes of the Job
This is this the entry and training grade for the Audit staff. The position is responsible for the execution of audit functions assigned, and assists in the delivery of timely documentation of audit findings to management for review. The successful candidates will be posted to any of the OAG Regional offices located in Nairobi, Mombasa, Kisumu, Nakuru, Eldoret, Garissa, Machakos, Kakamega, Embu, Nyeri, Isiolo and Homa Bay.
Duties and Responsibilities
- Assist in conducting audit assignments and assurance in the auditee institutions i.e. Ministries, Departments, Agencies, State Corporations and Counties according to the prescribed scope within the audit process to ensure compliance with internal controls and authorities;
- Assist in collecting data on information systems and processes of the auditee institution to be used in the validation of financial documents;
- Obtain in-depth understanding of each function of entities being audited, and assist in assessing risks during the audit process;
- Assist in developing and presenting audit reports;
- Assist in the preparation of documents i.e. working papers, planning memorandums and audit reports as required by management in line with the quality standards of the audit process.
Job Specification
Requirements for Appointment
- Bachelor’s Degree from a recognized University preferably in Social Sciences or other fields relevant to the audit function such as Auditing, Accounting, Finance, Economics, Mathematics, Statistics, Computer Science, Law, Business Administration, Engineering, or other relevant disciplines from a recognized institution;
- Demonstrate IT proficiency.
- CPA II or qualification and experience in Economics, Fiscal Analyst, Statistics, Engineering, Medical and Pharmaceutical field will be an added advantage.
Core Competences
- Integrity - Uphold a high standard of fairness, objectivity and ethics in everyday work and actions to ensure trust. Commit to do the right thing for the right reason, regardless of the circumstances.
- Quality Focused - Be thorough and focused on delivering quality and value with regards to audit services and products in the Office.
- Teamwork - Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance effectiveness within OAG.
- Information and Data Gathering - Ability to determine which method, or combination of methods, should be used to gather information. Ability to conduct interviews, inspections, review documents, make observations, conduct analytical reviews and corroborate to collect information during audit.
- Effective Communication - Speak, listen, and write in a clear, thorough, and efficient manner using appropriate and effective communication tools and techniques. Speak eloquently and engagingly in meetings, in one-on-one situations as well as in small and large groups. Listen, be receptive to the others and adapt to the situation. Adjust the message to the recipient.
- Computer Literacy Skills - Ability to understand computer concepts and use computers, computer programs, applications and technology efficiently within the Office.
go to method of application »
Purposes of the Job
This is this the entry and training grade for the Audit staff. The position is responsible for the execution of audit functions assigned, and assists in the delivery of timely documentation of audit findings to management for review. The successful candidates will be posted to any of the OAG Regional offices located in Nairobi, Mombasa, Kisumu, Nakuru, Eldoret, Garissa, Machakos, Kakamega, Embu, Nyeri, Isiolo and Homa Bay.
Duties and Responsibilities
- Assist in conducting audit assignments and assurance in the auditee institutions i.e. Ministries, Departments, Agencies, State Corporations and Counties according to the prescribed scope within the audit process to ensure compliance with internal controls and authorities;
- Assist in collecting data on information systems and processes of the auditee institution to be used in the validation of financial documents;
- Obtain in-depth understanding of each function of entities being audited, and assist in assessing risks during the audit process;
- Assist in developing and presenting audit reports;
- Assist in the preparation of documents i.e. working papers, planning memorandums and audit reports as required by management in line with the quality standards of the audit process.
Job Specification
Requirements for Appointment
- Bachelor’s Degree from a recognized University preferably in Social Sciences or other fields relevant to the audit function such as Auditing, Accounting, Finance, Economics, Mathematics, Statistics, Computer Science, Law, Business Administration, Engineering, or other relevant disciplines from a recognized institution;
- Demonstrate IT proficiency.
- CPA II or qualification and experience in Economics, Fiscal Analyst, Statistics, Engineering, Medical and Pharmaceutical field will be an added advantage.
Core Competences
- Integrity - Uphold a high standard of fairness, objectivity and ethics in everyday work and actions to ensure trust. Commit to do the right thing for the right reason, regardless of the circumstances.
- Quality Focused - Be thorough and focused on delivering quality and value with regards to audit services and products in the Office.
- Teamwork - Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance effectiveness within OAG.
- Information and Data Gathering - Ability to determine which method, or combination of methods, should be used to gather information. Ability to conduct interviews, inspections, review documents, make observations, conduct analytical reviews and corroborate to collect information during audit.
- Effective Communication - Speak, listen, and write in a clear, thorough, and efficient manner using appropriate and effective communication tools and techniques. Speak eloquently and engagingly in meetings, in one-on-one situations as well as in small and large groups. Listen, be receptive to the others and adapt to the situation. Adjust the message to the recipient.
- Computer Literacy Skills - Ability to understand computer concepts and use computers, computer programs, applications and technology efficiently within the Office.
go to method of application »
Purposes of the Job
This is this the entry and training grade for the Audit staff. The position is responsible for the execution of audit functions assigned, and assists in the delivery of timely documentation of audit findings to management for review. The successful candidates will be posted to any of the OAG Regional offices located in Nairobi, Mombasa, Kisumu, Nakuru, Eldoret, Garissa, Machakos, Kakamega, Embu, Nyeri, Isiolo and Homa Bay.
Duties and Responsibilities
- Assist in conducting audit assignments and assurance in the auditee institutions i.e. Ministries, Departments, Agencies, State Corporations and Counties according to the prescribed scope within the audit process to ensure compliance with internal controls and authorities;
- Assist in collecting data on information systems and processes of the auditee institution to be used in the validation of financial documents;
- Obtain in-depth understanding of each function of entities being audited, and assist in assessing risks during the audit process;
- Assist in developing and presenting audit reports;
- Assist in the preparation of documents i.e. working papers, planning memorandums and audit reports as required by management in line with the quality standards of the audit process.
Job Specification
Requirements for Appointment
- Bachelor’s Degree from a recognized University preferably in Social Sciences or other fields relevant to the audit function such as Auditing, Accounting, Finance, Economics, Mathematics, Statistics, Computer Science, Law, Business Administration, Engineering, or other relevant disciplines from a recognized institution;
- Demonstrate IT proficiency.
- CPA II or qualification and experience in Economics, Fiscal Analyst, Statistics, Engineering, Medical and Pharmaceutical field will be an added advantage.
Core Competences
- Integrity - Uphold a high standard of fairness, objectivity and ethics in everyday work and actions to ensure trust. Commit to do the right thing for the right reason, regardless of the circumstances.
- Quality Focused - Be thorough and focused on delivering quality and value with regards to audit services and products in the Office.
- Teamwork - Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance effectiveness within OAG.
- Information and Data Gathering - Ability to determine which method, or combination of methods, should be used to gather information. Ability to conduct interviews, inspections, review documents, make observations, conduct analytical reviews and corroborate to collect information during audit.
- Effective Communication - Speak, listen, and write in a clear, thorough, and efficient manner using appropriate and effective communication tools and techniques. Speak eloquently and engagingly in meetings, in one-on-one situations as well as in small and large groups. Listen, be receptive to the others and adapt to the situation. Adjust the message to the recipient.
- Computer Literacy Skills - Ability to understand computer concepts and use computers, computer programs, applications and technology efficiently within the Office.
go to method of application »
Duties and Responsibilities:
- Assist in the formulation, implementation and review of records management systems and processes;
- Seal the Auditor-General’s Annual Reports;
- Receive, sort, open and file correspondences;
- Distribute and dispatch mail;
- Ensure security of information and records in the registry;
- Ensure security and safe keeping of archived records;
- Assist in the training of internal users on records management systems and processes to enhance efficiency;
- Assist staff with requests to locate and retrieve documents that had been archived in a safe and secure manner to promote confidentiality and integrity;
Guide on files disposal.
Job Specification
Requirements for Appointment:
- Kenya Certificate of Secondary Education (KCSE) mean grade of C- (Minus) from the Kenya National Examination Council or equivalent qualification from a recognized institution;
- A Diploma in any of the following: Records/Information Management, Information/ Library Science, Human Resource Management, Business Management, Accounting, Supply Chain Management or any other relevant and related discipline;
- At least 6 years’ working experience at the grade of Records Management officer II or equivalent position;
- Proficiency in Computer Applications.
Core Competences
- Creative/ Innovative - Develop new and unique ways to improve operations within the Office to deliver excellent, efficient and outstanding service/products to clients (e.g. methods, processes, systems, policies etc.). Take initiative and start activities.
- Ethical - Understand ethical behaviour and public-sector practices. Ensure that own behaviour and behaviour towards others is consistent with these standards and aligns with the values and ethical standards of the Office.
- Teamwork - Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance effectiveness within OAG.
- Effective Communication - Speak, listen, and write in a clear, thorough, and efficient manner using appropriate and effective communication tools and techniques. Speak eloquently and engagingly in meetings, in one-on-one situations as well as in small and large groups. Listen, be receptive to the counterpart and adapt to the situation. Adjust the message to the recipient.
go to method of application »
Duties and Responsibilities
- Receive and direct visitors to relevant offices;
- Issue newspapers to staff;
- Close and open of main doors;
- Maintain cleanliness at the reception area.
Job Specification
Requirements for Appointment:
- Kenya Certificate of Secondary Education mean grade D+ or its equivalent with at least a C- in English or its recognized equivalent qualification;
- Reception /Telephone operator course from a recognized institution lasting not less than one month;
- Attended a course in Customer Care and Effective Receptionist from a recognized institution lasting not less than (1) month;
- Proficiency in Computer Applications.
Core Competences
- Office Administration - Knowledge of administrative activities that are related to financial planning, record keeping and billing, personnel, procurement and logistics, within the office.
- Report Preparation - Knowledge of the process of gathering data, compiling information and preparing reports and statements in various fields within the Office.
- Ethical - Understand ethical behaviour and public-sector practices. Ensure that own behaviour and behaviour towards others is consistent with these standards and aligns with the values and ethical standards of the Office.
- Effective Communication - Speak, listen, and write in a clear, thorough, and efficient manner using appropriate and effective communication tools and techniques. Speak eloquently and engagingly to visitors, in meetings, in one-on-one situations as well as in small and large groups. Listen, be receptive to the counterpart and adapt to the situation. Adjust the message to the recipient.
go to method of application »
Duties and Responsibilities:
- Accurately record, file and distribute all inward and outward correspondences to ensure timely delivery of documents;
- Accurately store, arrange, index and classify records to ensure smooth running of the Office;
- Assist in the development of filing systems and maintenance of both electronic and paper-based files in the Office to ensure timely retrieval and data integrity;
- Assist in the setting up, maintenance, review and documentation of records systems aimed at increasing efficiency in the institution;
- Assist staff with requests to locate and retrieve documents that had been archived.
Job Specification
Requirements for Appointment
- Kenya Certificate of Secondary Education (KCSE) mean grade of C- (Minus) from the Kenya National Examination Council or equivalent qualification from a recognized institution;
- Certificate or Diploma in any of the following: Records/Information Management, Information/Library Science, Human Resource Management, Business Management, Accounting, Supply Chain Management or any other relevant and related discipline;
- Proficiency in Computer Applications.
Core Competences
- Creative/ Innovative - Develop new and unique ways to improve operations within the Office to deliver excellent, efficient and outstanding service/products to clients (e.g. methods, processes, systems, policies etc.). Take initiative and start activities.
- Ethical - Understand ethical behaviour and public-sector practices. Ensure that own behaviour and behaviour towards others is consistent with these standards and aligns with the values and ethical standards of the Office.
- Teamwork - Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance effectiveness within OAG.
- Effective Communication - Speak, listen, and write in a clear, thorough, and efficient manner using appropriate and effective communication tools and techniques. Speak eloquently and engagingly in meetings, in one-on-one situations as well as in small and large groups. Listen, be receptive to the counterpart and adapt to the situation. Adjust the message to the recipient.
go to method of application »
Duties and Responsibilities
- Drive motor vehicles as authorized;
- Carry out routine checks on the vehicle’s cooling, oil, electrical and brake systems, tyre pressure etc;
- Detect and report malfunctioning of vehicle systems;
- Maintain work tickets for vehicles assigned;
- Ensure security and safety of passengers, the vehicle on and off the road and / or goods therein;
- Maintain cleanliness of the vehicle; and
- Any other duties assigned from time to time.
Job Specification
Requirements for Appointment:
- Kenya Certificate of Secondary Education mean grade D (Plain) or its approved equivalent qualification;
- A valid driving license free from any current endorsement (s);
- Attended a First Aid Certificate Course lasting not less than one week at St. John’s Ambulance or Kenya Institute of Highways and Building Technology (KIHBT) or any other recognized institution;
- Defensive Driving certificate from the Automobile Association (AA) of Kenya or its equivalent qualification from a recognized institution;
- Minimum 3 years’ relevant experience.
Core Competences
- Creative/ Innovative - Develop new and unique ways to improve logistics and transport operations within the Office to deliver excellence, efficiency and outstanding service/products to clients (e.g. methods, processes, systems, policies etc.). Take initiative and start activities.
- Ethical - Understand ethical behaviour and public-sector practices. Ensure that own behaviour and behaviour towards others is consistent with these standards and aligns with the values and ethical standards of the Office.
- Respect - Treat people with dignity, irrespective of their profession, their views on diverse matters, position, gender, religion, ethnicity, abilities, etc. Show an understanding of different cultural norms within OAG working environment and respond appropriately.
- Teamwork - Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance effectiveness within OAG.
- Effective Communication - Speak, listen, and write in a clear, thorough, and efficient manner using appropriate and effective communication tools and techniques. Speak eloquently and engagingly in meetings, in one-on-one situations as well as in small and large groups. Listen, be receptive to the counterpart and adapt to the situation. Adjust the message to the recipient.
go to method of application »
Duties and Responsibilities
- Type, scan, photocopy, bind and print documents as part of team support;
- Communicate and follow-up on issues as directed by the senior auditor/officer or Team leader;
- Manage telephone communication and direct calls to the respective recipients for further action;
- Maintain up to date file systems in the directorate and track file movement out of the directorate for efficient records management and data security;
- Requisition for inventory of office equipment and supplies to respective units to enhance work productivity;
- Reconcile leave administration for staff in the directorate in consultation with Human Resource Management and Administration directorate.
Job Specification
Requirements for Appointment:
- Kenya Certificate of Secondary Education mean grade C- (minus) with at least C (Plain) in English or Kiswahili Language or its recognized equivalent qualification;
- Craft Certificate in Secretarial Studies from the Kenya National Examinations Council;
Business Education Single and Group Certificates Stages I, II & III from the Kenya National Examinations Council in the following subjects: -
- Typewriting III (50 w.p.m) / Computerized Document Processing III
- Business English II / Communication II
- Commerce II
- Office Practice II
- Office Management III / Office Administration and Management III
- Secretarial Duties II
OR
- Diploma in Secretarial Studies from the Kenya National Examinations Council
- Certificate in Computer applications from a recognized institution;
- Certificate in Public Relations and Customer Care.
- Higher Diploma in Secretarial Management will be an added advantage.
Core Competences
- Office Administration - Knowledge of administrative activities that are related to financial planning, record keeping and billing, personnel, procurement and logistics, within the office.
- Administrative Procedures and Practices - Knowledge of office procedures and practices in HR, Finance Procurement and other fields within the Office.
- Secretarial Functions - Knowledge of managing the office of senior management. Knowledge of meeting procedures, diary management, handling calls, dealing with visitors, travel arrangements, and documentation control is essential.
- Report Preparation - Knowledge of the process of gathering data, compiling information and preparing reports and statements in HR, Finance Procurement and other fields within the Office.
- Development and Implementation of Policies or Procedures - Knowledge of the process to develop and implement administrative policies, procedures, and guidelines in the field of HR, Finance and Procurement, Transport and Logistic, Records Management.
- Asset Management - Knowledge of the process of cost-effectively deploying, operating, maintaining, upgrading, and disposing assets within the Office.
- Project Management skills - Ability to plan and co-ordinate a project from inception to completion, aimed at meeting set requirements, timelines, costs and quality standards.
- Ethical - Understand ethical behaviour and public-sector practices. Ensure that own behaviour and behaviour towards others is consistent with these standards and aligns with the values and ethical standards of the Office.
- Effective Communication - Speak, listen, and write in a clear, thorough, and efficient manner using appropriate and effective communication tools and techniques. Speak eloquently and engagingly in meetings, in one-on-one situations as well as in small and large groups. Listen, be receptive to the counterpart and adapt to the situation. Adjust the message to the recipient.
go to method of application »
Duties and Responsibilities
- Implement policies and procedures for facilities’ management to guide in the delivery of service, to ensure achievement of Administration’s strategy;
- Participate in the development of the Administration budget through the provision of input on facilities management, to ensure efficient allocation of resources for the seamless delivery of administration services;
- Ensure compliance with various statutory provisions relating to Occupational Health and Safety Act and minimize occupational risks;
- Conduct business risk assessments relating to facilities’ management and recommend appropriate measures, to ensure continuity for the institution;
- Coordinate the day to day operational administrative functions to ensure efficiency and effectiveness in service delivery;
- Coordinate security management for the Office and review the security policies in place to ensure safety of staff and premises;
- Coordinate and control the maintenance of premises, equipment and furniture so as to ensure efficiency in use of available resources for the office;
- Liaise and coordinate with various departments within the institution to ensure proactive provision of support services and obtain timely feedback on areas requiring attention;
- Prepare and submit reports on facilities’ management to the Management, to ensure gaps in service delivery are identified and addressed in a timely manner;
- Manage the assets of the Office through proper record keeping;
- Implement the management of the asset register and coding of the institution’s assets for inventory.
Job Specification
Requirements for Appointment:
- Bachelor’s degree in Business Management/Administration, Real Estate Management or its recognized equivalent qualification from a recognized university;
- Post graduate qualification in Property, Project management or a recognized equivalent qualification from a recognized institution;
- Master’s Degree in Business Administration, Social Sciences degree or equivalent qualification from a recognized institution will be an added advantage;
- Senior Management Course or its equivalent from a recognized institution will be an added advantage;
- Proven computer proficiency will be an added advantage;
- At least 9 years’ relevant working experience from a reputable organization, five of which must have been at a Senior Officer or equivalent and comparable position;
Core Competences
- Creative/ Innovative - Develop new and unique ways to improve operations within the Office to deliver excellent, efficient and outstanding service/products to clients (e.g. methods, processes, systems, policies etc.). Take initiative and start activities.
- Ethical - Understand ethical behaviour and public-sector practices. Ensure that own behaviour and behaviour towards others is consistent with these standards and aligns with the values and ethical standards of the Office.
- Teamwork - Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance effectiveness within OAG.
- Relationship Building - Establish and maintain positive working relationships with others, both internally and externally ensuring the achievement of goals and objectives of the Office.
- Coach and Mentor - Act as an advisor; share wisdom and professional expertise with others and provide guidance to strengthen knowledge/skills of OAG professionals. Support others to grow, develop and find personal fulfilment through their work.
- Handle Conflict - Deal with disputes in a rational and balanced way through effective communication, problem resolving abilities and good negotiating skills, to restore the focus of the teams within the Office.
- Strategic Communication - Communicate openly and transparently to create a culture of caring and belonging that engenders staff and stakeholder engagement. Strive to reduce ambiguity and to simplify conversations, presentations and written communication. Simplify the complex and clarify it for others so they can achieve desired results.
- Asset Management - Knowledge of the process of cost-effectively deploying, operating, maintaining, upgrading, and disposing assets within the office.
- Project Management skills - Ability to plan and co-ordinate a project from inception to completion, aimed at meeting set requirements, timelines, costs and quality standards.
Method of Application
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