Records Management Officer II at The Social Health Authority (SHA)

Qualifications, Skills and Experience Required:

For appointment to this grade, a candidate must have:- 

• Bachelor’s Degree in any of the following disciplines: Information Science and Records Management, Records and Information Management, Library and Information Sciences, Business Information Technology, Information Studies, or equivalent qualifications from a recognized institution; and 
• Proficiency in computer applications.

Responsibilities:

You will be responsible for the storage and maintenance of files, managing file movement, updating records, and ensuring the safe custody and security of all documents.

Key Responsibilities:

• Receiving, sorting, opening, date stamping, recording, capturing, distributing, retrieving, filling, folioing, shelving, minuting of mail; 
• Ensuring proper handling of documents, pending correspondence and bring-up; 
• Ensuring security of files and documents; 
• Ensuring storage of files and records. 
• Scanning and uploading records onto Integrated Public Records and Information Management System (IPRIMS); 
• Ensuring that letters are appropriately filed and marked to action officers; 
• Maintaining files and records; 
• Managing file movement; 
• Dispatching mail including maintenance of related registers; 
• Undertaking periodic file census; 
• Maintaining cleanliness; 
• Undertaking cross referencing; 
• Updating and maintenance of records; 
• Labelling storage facilities and locations; 
• Undertaking regular inventory of records; and 
• Ensuring safe and conducive working environment.