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  • Posted: Jul 10, 2023
    Deadline: Jul 21, 2023
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  • Kibabii University is a public university in Kenya located in Bungoma County along Bungoma-Chwele highway.
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    Records Management Officer III, Grade AD 8

    Requirements for Appointment
    For appointment to this grade, a candidate must have:-

    • Bachelor’s degree in any of the following disciplines: information Science, Record Management and information Technology; Archives and Records Management or equivalent qualification from a recognized institution; :
    • Good interpersonal and communication skills; and
    • Certificate in Computer Applications from a recognized institution.

    Duties and Responsibilities

    • Checking and taking appropriate action on pending correspondence and bring-ups;
    • Preparing indexes, classified descriptive lists, location guides and inventory lists;
    • Implementing policies and procedures on records management;
    • Preserving and controlling records;
    • Maintaining databases for control and retrieval of records;
    • Coordinating, receiving, sorting, opening and dispatching of mails and related registers are maintained;
    • Coordinating proper storage, Custody and preservation of archives;
    • Ensuring Security of information, documents, files and office equipment;
    • Coordinating maintenance of files, records and registry;
    • Initiating appraisal and disposal of files and documents; and
    • Weeding of ephemeral records

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    Method of Application

    Terms and Conditions

    Successful candidates shall be employed on Permanent and Pensionable terms upon satisfactory completion of six (6) months’ probation period and subject to satisfactory performance as appraised by the respective supervisor.

    ONLY Kibabii University staff on contract terms are required to apply for advertised positions. Each application shall be accompanied by detailed curriculum vitae with three (3) referees, copies of relevant academic and professional certificates, national identity card or passport, testimonials, and other relevant supporting documents.

    Note: This is not a promotion advertisement. A letter of recommendation from the Chairperson/Head of Department on the applicant’s professional experience and character in general should be sent to the address below.

    All applications should be clearly marked with the referenced number of the advertised position and submitted as follows:

    • Six (6) hard Copies; and
    • Electronic scanned copy in PDF format (as one running document) to be sent to the following e-mail recruitment@kibu.ac.ke by 21st  July, 2023 by 5.00 p.m.

    The six (6) hard Copies should be addressed to:-

    The Vice Chancellor, Kibabii University,
    P.O. Box 1699 - 50200,

    Bungoma

    OR Dropped at:-
    Kibabii University — Main Campus
    Administration Registry, Third Floor Room ADA 307

    Please Note:

    • Kibabii University is an equal opportunity employer. Women, marginalized and persons living with disability are encouraged to apply.
    • The University does not charge any fee for the whole recruitment and selection exercise.
    • Any form of canvasing will lead to automatic disqualification of the applicant.
    • Only shortlisted candidates will be contacted.

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