Vacancies at Kibabii University College

Requirements for Appointment

For appointment to this grade, a candidate must have:-

• Master’s Degree in any of the following disciplines: Sacred Theology; Christian/Islamic Philosophy; Pastoral theology; Counselling; Theology; Divinity; Christian or any other equivalent qualification from a recognized institution;
• Bachelor’s degree in any of the following disciplines: Sacred Theology; Christian Philosophy;
• Pastoral Theology; Theology; Theology and Bible; Divinity; Islamic; Arabic Studies (Jaami’iyah) or any other equivalent qualification from a recognized institution;
• Served in the grade of Senior Chaplain 11I/Senior Maalim III Grade AD 11 from a recognized University;
• A letter of recommendation from the head of church/Mosque where the Church/Mosque must be under the Umbrella of any of the following bodies: Kenya Conference of Catholic Bishops (KCCB); National Council of Churches of Kenya; Evangelical Fellowship of Churches in Kenya; East Africa Union of Seventh Day Adventist; Supreme Council of Kenya Muslims or any other recognized spiritual body; and
• A proven record of consistent Christian/Muslim character;
• Certificate in Computer Application from a recognized institution;
• Registered with relevant professional body; and
• Demonstrated merit and ability as reflected in work performance and results

Duties and Responsibilities:-

• Offering spiritual and psychological counselling and guidance to students, staff and their families;
• Performing religious ceremonies;
• Identifying volunteer groups and coordinating their programs, participating in admission and discharge boards;
• Implementing spiritual programmes;
• Ensuring observance of the Christian/Islamic — and special events;
• Managing records on chaplaincy matters;
• Identifying chaplaincy development projects;
• Facilitating seminars, workshops and retreats for students, staff and their familics; and
• Collaborating with external faith based and community organizations on matters of spiritual welfare.

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Requirements for Appointment

For appointment to this grade, a candidate must have:-

• Master’s Degree in Library Science, Information Science (IT Option) or equivalent qualification from a recognized institution
• Bachelor’s Degree in Library Science, Information Science (IT Option) or equivalent qualification from a recognized institution;
• Served in the grade of Librarian II Grade 11 or in a comparable position for a minimum period of three (3) years;
• Certificate in Computer applications from a recognized institution;
• Demonstrated merit and ability as reflected in work performance and results; and
• Registered with relevant professional body.

Duties and Responsibilities:-

• Ensuring smooth and efficient running of the Library Services;
• Ensuring indexing and abstracting of journal articles;
• Supervising maintenance of the Library database;
• Monitoring, publishing trends to advise on procurement of latest library information materials;
• Communicating and interpreting library policies, procedures, to users;
• Ensuring safe custody of the library facilities;
• Supervising, weeding and discarding of library materials;
• Cataloguing data for library materials in line with established international standards;
• Providing input in the development and review of library technical service manual;
• Preparing work plans and quarterly reports for the library;
• Managing library systems within the University Library;
• Developing Policies;
• Training Other staff;
• Planning and Managing of systems development;
• Designing and realizing of bibliographic database: and
• Database Management and operations.

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Requirements for Appointment

For appointment to this grade, a candidate must have:-

• Master’s Degree in Information & Communication Technology (ICT) or equivalent qualification from a recognized institution with three (3) years relevant work experience;

OR

• Bachelor’s Degree in Information & Communication Technology (ICT) or equivalent qualification from a recognized institution;
• Served in the grade of ICT Officer I grade 10 or in a comparable position for a minimum period of three (3) years; :
• A holder of professional qualification;
• Membership of professional body; and
• Demonstrated merit and ability as reflected in work performance and results.

Duties and Responsibilities:-

• Supervising and coordinating of procurement, installation, testing and commissioning of ICT
• computing systems (hardware and software) and data communication systems;
• Supervising and coordination of the development and maintenance of business application systems;
• Marketing and utilizing of ICT services in the University;
• Coordinating the ICT income generating projects;
• Supervising, organizing and coordinating the operation and maintenance of computer hardware, software, networking devices, electronic equipment, printers, monitors, un- interruptible power supplies (UPS) and other ICT electronic equipment;
• Providing guidance and procedures in operations and maintenance of computing and data communications equipment; :
• Planning, preparation and monitoring of maintenance procedures in the University;
• Identifying tools, services and facility requirements and advice on their procurement;
• Adequately document ICT maintenance and operations activities;
• Coordinating the installation and maintenance of University database systems;
• Ensuring that the database server, E-mail server and any other relevant servers are up and running at all times;
• Ensuring users access the required information in the database when they need it;
• Monitoring the database server’s performance and turning it accordingly;
• Organizing, configuring, operating and maintaining of database systems;
• Designing and controlling of the organizations database to preserve its integrity and prevent unauthorized usage or change;
• Maintaining database security through regular backups and recovery duties;
• Establishing the appropriate content and format of data records, the structure of data relationships and the appropriate data names and key fields;
• Database management and administration; :
• Managing database users and database security by assigning usernames, passwords and permissions;
• Establishing and enforcing database standards;
• Overseeing network installations, as well as monitoring and maintain the institutions ICT network and evaluation hardware and software;
• Performing network monitoring and analysis, performance tuning, troubleshooting and escalating issues, including proactive problem resolution and complex problem analysis necessary, to maintain network performance to meet user demand;
• Reducing operational risk and improving availability of the network by ensuring network access, monitoring, control, evaluation and documentation practices are maintained and adhered to;
• Developing, maintaining and performing operational procedures and ensure operational tasks are performed reliably and consistently to reduce the risk of unplanned outages;
• Evaluating new network hardware and software solutions and monitor the market for emerging technology. Define network policies and procedures;
• Collecting and analyzing operational data (especially incident and change records) to identify emerging trends and log problem records to assist with problem resolution and increased network availability;
• Installing, maintaining, upgrading and troubleshooting switches (HP and CISCO), routers, gateways, firewalls and other networking infrastructure for local area and wide area networks (LAN/WAN), including Internet connectivity;
• Training and providing troubleshooting procedures to helpdesk personnel for first line network issues;
• Performing day-to-day administration of the institutions network infrastructure; and
• Monitoring and troubleshooting network performance and security issues.

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Requirements for Appointment
For appointment to this grade, a candidate must have:-

• Bachelor's Degree in Information & Communication Technology (ICT) or equivalent from a recognized institution;
• Served in grade of ICT Ill Grade AD 8 or in a comparable position for a minimum period of three (3) years;
• A holder of Professional qualification; and
• Demonstrated merit and ability as reflected in work performance and results.

Duties and Responsibilities:-

• Assisting the Webmaster in development and maintenance of the University website;
• Gathering and collection of web update information from end-user units;
• Assisting the maintenance Engineer in organizing the operation and computer hardware, Uninterruptible Power Supplies (UPS), Printers, Scanners and other ICT electronic equipment;
• Assisting the maintenance Engineer in providing guidance and procedures for operations and maintenance of computing systems (hardware, software and networks) and data communication systems;
• Preparing and monitoring of maintenance procedures; :
• Assisting senior officers in the design, development, installation, configuration and maintenance of software; maintaining and upgrading of computer software;
• Assisting Database administrator in planning, designing and implementing University Corporate database;
• Performing database backups, monitoring, turning and data recovery procedures;
• Ensuring database security and assisting Computer Programmers with database issues;
• Controlling and monitoring database usage;
• Working closely with the Senior Network Administrator to determine future network needs and plan for nctwork changes;
• Installing network and Computer systems;
• Maintaining, repairing and upgrading network and computer systems;
• Diagnosis and fixing problems or potential problems with the network and its hardware, software and systems;
• Monitoring network and systems to improve performance;
• Developing methods and tools to be used to test and implement new LAN/WAN equipment;
• Installing, maintaining, upgrading and troubleshooting switches (HP and CISCO), routers, gateways, firewalls and other networking infrastructure for local area and wide area networks (LAN/WAN), including Internet Connectivity;
• Creating projects that are designed to either add functionality required by the institution or to address ongoing network failure issues;
• Engage in regular network troubleshooting activities and resolve network connectivity issues;
• Analyzing the current network structure and submitting quarterly comprehensive reports to the Senior Network Administrator on how to make the network more efficient; and
• Providing primary technical support and maintenance of campus fiber (single and multi- mode, Cat6, CatSe, coaxial and voice cable systems.

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Requirements for Appointment

For appointment to this grade, a candidate must have:-

• Bachelor’s degree in any of the following disciplines:- Human Resource Management; Personnel Management; Human Resource Development Industrial Relations or equivalent qualification from a recognized institution;

OR

• Bachelor’s degree in any of the following disciplines:- Economics; Sociology; Business Administration; Public Administration; Anthropology plus a Post Graduate Diploma in Human Resource Management/Development or Certified Public Secretary Part IIT or equivalent qualification from a recognized institution; and
• Certificate in Computer Application skills from a recognized institution.

Duties and Responsibilities

• Inputting payroll data;
• Processing payroll;
• Handling simple HRM tasks of analytical nature;
• Capturing and inputting data in the HR system;
• Compiling and updating employees’ records;
• Drafting routine correspondence;
• Processing leave applications;
• Compiling routine reports;
• Processing employee claims;
• Processing employee recruitment, promotion and exit documents;
• Verifying and updating employees bio-data;
• Verifying sicksheets and sickoffs;
• Drafting routine correspondences;
• Updating National Hospital Insurance Fund (NHIF) and National Social Security Fund (NSSF) records; and
• Verifying staff claims.

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Requirements for Appointment

For appointment to this grade, a candidate must have:-

• Bachelor's degree in any of the following disciplines: Education, Public Administration.
• Human Resource Management, Business Administration, Office Management or any other Social Science/relevant degree from a recognized institution;
• CPS 1 or Post Graduate Diploma in relevant area will be added advantage; and
• Certificate in Computer Applications from a recognized institution.

Duties and Responsibilities

• Processing documents for onward submission to the Senate;
• Processing students results on ERP;
• Maintaining student’s database and track students’ data
• Ensuring ISO implementation within the Department
• Collecting and compiling data for use in the University examination;
• Collecting and compiling data and student admissions and other related records;
• Compiling record of students disciplinary cases;
• Offering secretariat services to meetings;
• Data entry and analysis;
• Collating and compiling date for use for academic programmes and facilities and
• Preparing reports

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Requirements for Appointment

For appointment to this grade, a candidate must have:-

• Bachelor’s degree in any of the following disciplines: - Procurement and Supply Chain Management; Purchasing and Supplies Management; Supply Chain Management; Procurement and Contract Management; Logistics and Supply Chain Management; Procurement and Logistics Management or equivalent qualification from a recognized institution;
• Certificate in Computer applications from a recognized institution; and
• Must be registered with relevant professional body.

Duties and Responsibilities

• Carrying out market survey and research;
• Carrying out disposal of stores and equipment in accordance to the laid down regulations and procedures;
• Coordinating the identification of unserviceable, obsolete and surplus stores and equipment for disposal;
• Providing secretariat services to the Disposal Committee;
• Coordinating periodic stock control;
• Auditing and interpreting the procurement reports;
• Consolidating periodic stores returns;
• Maintaining up-to -date database of Organizations assets;
• Authorizing issuance of stores;
• Coordinating preparation and management inventory control register;
• Implementing inventory and assets management techniques and approaches;
• Developing and overseeing implementation of asset management systems;
• Monitoring implementation of asset acquisition and disposal plans;
• Maintaining assets register, transfer and valuation;
• Reviewing of Supply Chain Manual;
• Ensuring proper maintenance of an up-to-date assets database;
• Complying with procurement regulation;
• Supervising warehouses and distribution management;
• Preparing periodic and annual supply chain management reports and returns; and
• Supervising stores attendants working under him/her.

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Requirements for Appointment
For appointment to this grade, a candidate must have:-

• Bachelor’s degree in any of the following disciplines: information Science, Record Management and information Technology; Archives and Records Management or equivalent qualification from a recognized institution; :
• Good interpersonal and communication skills; and
• Certificate in Computer Applications from a recognized institution.

Duties and Responsibilities

• Checking and taking appropriate action on pending correspondence and bring-ups;
• Preparing indexes, classified descriptive lists, location guides and inventory lists;
• Implementing policies and procedures on records management;
• Preserving and controlling records;
• Maintaining databases for control and retrieval of records;
• Coordinating, receiving, sorting, opening and dispatching of mails and related registers are maintained;
• Coordinating proper storage, Custody and preservation of archives;
• Ensuring Security of information, documents, files and office equipment;
• Coordinating maintenance of files, records and registry;
• Initiating appraisal and disposal of files and documents; and
• Weeding of ephemeral records

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Requirements for Appointment
For appointment to this grade, a candidate must have:-

• A Diploma in Library Studies or Information Science or equivalent qualification from a recognized institution;
• Served in grade of Library Assistant IIT Grade Ad 5 or in a comparable position for a minimum period of three (3) years;
• Certificate in Computer applications skills from a recognized institution.
• Demonstrated merit and ability as reflected in work performance and results.

Duties and Responsibilities

• Accessing all new books;
• Classifying and cataloguing books;
• Preparing and filling catalogue cards and books
• Compiling accessions list” for books and dispatch to all technical officers;
• Conducting orientation and registering new patrons;
• Filing of borrowing cards;
• Sending reminder notices for overdue publications;
• Updating the catalogue;
• Photocopying gazette notices with published standards and circulating to quality control officers; 
• Ensuring that shelves are tidy and publications are filed in their right places;
• Receiving newspapers and magazines and maintaining their records;
• Compiling overdue materials lists;
• Clearing fines of user accounts;
• Manning the circulation area;
• Assisting in providing reference information services;
• Providing Library user education; and
• Library clearance of students and staff.
   

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Requirements for Appointment
For appointment to this grade, a candidate must have:-

• Certificate in any of the following disciplines: Human Resource Management, Business Administration; Kenya Accounts Technician Certificate (KATC); Kenya Administration and Management Examination (KAME) or any other equivalent qualification from a recognized institution;
• Kenya Certificate of Secondary Education (KCSE) mean grade D+ (Plus) or equivalent qualification from a recognized institution;
• Served in the grade of Clerical Officer IT grade AD 3 or in a Comparable position for a minimum period of three (3) years;
• Certificate in Computer Application skills from a recognized institution; and
• Demonstrated merit and ability as reflected in work performance and results.

Duties and Responsibilities

• Sorting, filing, and dispatching letters; maintaining an efficient filing system;
• Processing appointments, promotions, discipline, transfers and other related duties in Human Resource Office Management;
• Compiling and computation of financial or statistical records based on routine or special source of information;
• Preparing payment vouchers; and
• Compiling data and drafting simple letters.

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Requirements for Appointment
For appointment to this grade, a candidate must have:-

• Certificate in Food Production or food and Beverage Production, Sales and Service, Institutional Management, Hotel and Restaurant Management from a recognized institution;
• Kenya Certificate of Secondary Education mean grade D+(plus) or its equivalent qualification;
• Served in the grade of Hostel/Dining hall/Kitchen Attendant IT Grade 3 or in a comparable position for a minimum period of 3 years;
• Certificate in Computer Application skills from a recognized institution;
• Valid Certificate of Health for food Handlers;
• Demonstrated merit and ability as reflected in work performance and results.

Duties and Responsibilities

• Assist in foods preparation and service, using appropriate tools and equipment;
• Cooking of food;
• Identifying and reporting defects or problems concerning hostel/kitchen equipment, and other unusual conditions;
• Ensure that the kitchen/dining /hostel hall is cleaned according to the cleaning checklist and schedule; ,
• Arranging the hostel/kitchen store and dining hall furniture accordingly; and
• Setting up and preparing equipment for use in food preparation and service.

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Réquirements for Appointment

For appointment to this grade, a candidate must have:-

• Certificate in Food Production or Food and Beverage Sales and Service from a recognized institution or its equivalent from a recognized institution;
• Kenya Certificate of Secondary Education mean grade D+ (Plus) or its equivalent qualification;
• Served in the grade of Cook II Grade 3 or in a comparable position for a minimum period of three (3) years;
• Valid Certificate of Health for food Handlers; and
• Demonstrated merit and ability as reflected in work performance and results.

Duties and Responsibilities

• Evaluating food preparation and effecting/recommending changes to improve operations;
• Facilitating work flow in the kitchen and food distribution areas;
• Curving, slicing or otherwise portioning cooked foods to ensure effective portion control and optimum utilization of food stuff;
• Reporting supply shortages or low stock levels;
• Detecting and reporting spoiled or unattractive food, defective supplies/equipment or other unusual conditions and recommending corrective action; and
• Supervise and train all staff working under him/her.

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Requirements for Appointment

For appointment to this grade, a candidate must have:

• Certificate in Mechanical. Electrical, Building Construction, Water from a recognized institution; 
• National Trade Test II Certificate in the area of specialization from National Industrial
• Training Authority or equivalent qualification for a recognized institution;
• Served in the grade of Artisan IT Grade 3 in a comparable position for a minimum period of three (3) years;
• Certificate in computer application skills from a recognized institution; and
• Demonstrated merit and ability as reflected in work performance and results.

Duties and Responsibilities

• Making and maintaining mechanical, plumbing, electrical, masonry, carpentry, tailoring and building works in buildings and other structures; |
• Carrying out routine checks for repairs and maintenance of water, mechanical, electrical, water and drainage system;
• Supervising repairing and maintaining water supply systems;
• Carrying out routine checks for repairs and maintenance;
• Coordinating inspection of various works;
• Coordinating troubleshooting on buildings system;
• Making requisitions for materials;
• Installing, maintaining and operating building equipment;

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Requirements for Appointment

For appointment to this grade, a candidate must have:-

• Kenya Certificate of Secondary Education (KCSE) minimum grad D (plain) oar equivalent qualification from a recognized institution;
• Certificate in a relevant field from a recognized institution;
• Served in the grade of Office Assistant [II Grade AD 2 in a comparable position for a minimum period of three (3) years;
• Demonstrated merit and ability as reflected in work performance and results.

Duties and responsibilities

• Delivering mails and postage and maintaining a delivery register;
• Moving and arranging office equipment and furniture;
• Carrying out photocopying and document binding;
• Maintaining general cleanliness around the area of deployment, collection and disposal of litter;
• Performing general gardening and maintaining lawns;
• Locking and opening office premises; :
• Performing general gardening and maintaining lawns; and
• Ensuring proper sanitation.

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Requirements for Appointment
For appointment to this grade, a candidate must have:

• Kenya Certificate of Secondary Education (KCSE) mean grade D- (minus) or equivalent qualification from a recognized institution; and
• National Trade Test III Certificate in the area of specialization from National Industrial Training Authority or equivalent qualification for a recognized institution will be an added advantage.

Duties and Responsibilities

• Carrying out mechanical, plumbing, electrical, masonry, carpentry, tailoring and building works;
• Perform basic repair and maintenance of facilities;
• Making and maintaining woodworks in buildings and other structures;
• Making and repairing furniture;
• Carrying out routine checks for repairs and maintenance of water and drainage system;
• Supervising repairing and maintaining water supply systems;
• Monitoring and regulating usage of water;
• Carrying out routine checks for repairs and maintenance of electrical equipment;
• Making requisitions for materials;
• Installing, maintaining and operating electrical equipment;
• Repairing and maintaining electrical works; ’
• Testing electrical equipment for proper operation;
• Observing safety measures; and
• Interpreting drawings.

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Requirements for Appointment
For appointment to this grade, a candidate must have:

• Kenya Certificate of Secondary Education mean grade D- (minus) or its equivalent qualification from a recognized institution; and
• Certificate in Information Science or equivalent qualification form a recognized institution will be an added advantage.

Duties and Responsibilities

• Shelving new and returned books;
• Circulation tasks;
• Searching information for library users;
• Issuing and receiving books;
• Compiling statistics of borrowed books;
• Handling general enquires;
• Filling of borrowing cards;
• Photocopying gazette notices with published standards and circulating to quality control officers;
• Ensuring that shelves are tidy and publications are filed in their right places;
• Receiving newspapers and magazines and maintaining their records; and
• Managing the circulation area.