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  • Posted: Jul 10, 2023
    Deadline: Jul 21, 2023
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    Kibabii University is a public university in Kenya located in Bungoma County along Bungoma-Chwele highway.
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    Administrative Assistant II, Grade - AD 8

    Requirements for Appointment

    For appointment to this grade, a candidate must have:-

    • Bachelor's degree in any of the following disciplines: Education, Public Administration.
    • Human Resource Management, Business Administration, Office Management or any other Social Science/relevant degree from a recognized institution;
    • CPS 1 or Post Graduate Diploma in relevant area will be added advantage; and
    • Certificate in Computer Applications from a recognized institution.

    Duties and Responsibilities

    • Processing documents for onward submission to the Senate;
    • Processing students results on ERP;
    • Maintaining student’s database and track students’ data
    • Ensuring ISO implementation within the Department
    • Collecting and compiling data for use in the University examination;
    • Collecting and compiling data and student admissions and other related records;
    • Compiling record of students disciplinary cases;
    • Offering secretariat services to meetings;
    • Data entry and analysis;
    • Collating and compiling date for use for academic programmes and facilities and
    • Preparing reports

    Method of Application

    Terms and Conditions

    Successful candidates shall be employed on Permanent and Pensionable terms upon satisfactory completion of six (6) months’ probation period and subject to satisfactory performance as appraised by the respective supervisor.

    ONLY Kibabii University staff on contract terms are required to apply for advertised positions. Each application shall be accompanied by detailed curriculum vitae with three (3) referees, copies of relevant academic and professional certificates, national identity card or passport, testimonials, and other relevant supporting documents.

    Note: This is not a promotion advertisement. A letter of recommendation from the Chairperson/Head of Department on the applicant’s professional experience and character in general should be sent to the address below.

    All applications should be clearly marked with the referenced number of the advertised position and submitted as follows:

    • Six (6) hard Copies; and
    • Electronic scanned copy in PDF format (as one running document) to be sent to the following e-mail recruitment@kibu.ac.ke by 21st  July, 2023 by 5.00 p.m.

    The six (6) hard Copies should be addressed to:-

    The Vice Chancellor, Kibabii University,
    P.O. Box 1699 - 50200,

    Bungoma

    OR Dropped at:-
    Kibabii University — Main Campus
    Administration Registry, Third Floor Room ADA 307

    Please Note:

    • Kibabii University is an equal opportunity employer. Women, marginalized and persons living with disability are encouraged to apply.
    • The University does not charge any fee for the whole recruitment and selection exercise.
    • Any form of canvasing will lead to automatic disqualification of the applicant.
    • Only shortlisted candidates will be contacted.

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