Regional Finance and Administration Manager at Centre for Humanitarian Dialogue

About the job
The Centre for Humanitarian Dialogue (HD) is a private diplomacy organisation founded on the principles of humanity, neutrality, impartiality and independence. Its mission is to help prevent, mitigate and resolve armed conflict through dialogue and mediation. HD is currently looking for a:
Regional Finance and Administration Manager

• Based in Kenya
• Starting date: as soon as possible
• Maternity Leave Coverage

HD has been working in the region of Anglophone and Lusophone Africa since 2012. HD works with all parties to the conflict to de-escalate tensions, reduce the risks of conflict and establish a conducive environment for peace negotiations. The Finance, HR and Administration Manager oversees regional/field offices accounting & finance as well as Human Resources and administration functions, in Kenya, Nigeria & Sudan.

The Regional Finance and Administration Manager will have the following responsibilities:

Finance and administration

1. Oversee and validate the financial management and accounting procedures, including budget re-classes, accruals, prepayments, intercompanies, and bookings in the Navision accounting system;
2. Prepare budget allocations and project financial reports and forecasts in coordination with the project or cost centre managers;
3. Monitor cash flow requirements to ensure smooth implementation of programmes;
4. Review and approve requests for payments and transfers, including offices cash requests;
5. Oversee the office logistics, inventory, travel arrangements, operations and maintenance;
6. Manage the organisation’s register, the business renewal permit of the organisation and government regulatory reporting;
7. Manage insurances for the office (property insurance, third party liability, etc…);

 Human Resources and Personnel Administration

1. Manage personnel administration for employees and consultants of the region (contracts and their renewal, work permit and renewal, etc…);
2. Oversee and approve the offices payroll, and ensure the submission and payment of all statutory deduction for employees and consultants as required by local law;
3. Handle the recruitment process in the region;
4. Organise induction programmes for new joiners (employees and consultants) and ensure they have their adequate working tools (credit card, mobile phones, keys, laptops and other IT equipment, etc...), and coordinate with the headquarter where applicable;
5. Ensure that personnel files (soft & hard copies for employees and consultants), HR statistics, HR database (Hubdrive) are maintained and up-to-date;
6. Liaise with the government agencies (tax / labour authority etc..), government regulatory reporting and company auditors;
7. Oversee personnel administration, including leave management, leaves accruals, and local insurances;
8. Manage and build the capacity of the local HR, finance and admin team members;
9. Act as HR, Finance and Admin focal point of the headquarter;
10. Participate in the development of global HD policies and procedures;
11. Support opening of new offices and registration of offices in the above-mentioned related areas of responsibility (refer to the SOP on “opening and closing HD offices worldwide).

Qualifications:
The successful candidate should meet the following criteria:

1. Degree in finance, HR and administration;
2. 7+ years prior experience in a generalist function, assuming accounting, HR, and administration, and supervisory role;
3. Knowledge of local labour law and regulations as well as the not-for-profit’ sector;
4. Experience in payroll processing a plus;
5. Excellent excel skills;
6. Good verbal and written English;
7. Fluency in Swahili is considered as an asset;
8. Attention to details.