Registrar, Academic Affairs shall hold office for a period of four (4) years, renewable once subject to satisfactory performance.
Job Description
An officer at this level shall:
- Coordinate the preparation of teaching and examination time-tables ensuring that they come out on time and properly updated to guide in administration of academic programs and student assessment;
- Coordinate the preparation of the University academic calendars;
- Coordinate Academic Affairs and processing of examination, academic transcripts, and certificates for students;
- Coordinate graduation activities;
- Coordinate development and review of curricular;
- Coordinate the process of credit transfer, verification, and certification of academic qualifications of students seeking admission;
- Ensure strict conformance to rules and regulations that govern the implementation of the academic syllabus, students research program and students conduct within the University;
- Participate in the establishment of linkages with the industry and external organizations;
- Provide secretarial services to the University Senate and all committees relating to academic matters;
- Work closely with academic departments to ensure compliance with the requirements of professional, statutory and other regulatory bodies;
- Communicate, follow-up and implement decisions of the Management Board within the Academic Affairs Division;
- Manage efficient use of teaching and learning facilities;
- Manage graduation and convocation ceremonies;
- Facilitate training needs assessment among teaching and technical staff within the Academic Affairs Sub-Division;
- Prepare and approve the unit budget;
- Control the Unit expenditure;
- Account for the funds allocated to the Unit;
- Ensure proper records, use, safety and custody of assets allocated to the unit;
- Perform any other duty as may be assigned from time to time.
Requirements for Appointment
- Be a holder of an earned PhD or equivalent degree qualification in a relevant area from a recognized and accredited University;
- Be at least a Senior Lecturer who has had experience in management (Chair of Department/Dean of Faculty or School); OR have served for at least three (3) years as a Deputy Registrar-Academic Affairs;
- Demonstrate a clear understanding of national development policies, goals and objectives and ability to integrate them into academic functions;
- Comply with the age requirements as stipulated in the relevant Public Service Commission guidelines;
- Fulfill the requirements of Chapter Six of the Constitution of Kenya 2010.
Mode of Application Interested applicants are required to submit ten (10) copies of their applications containing copies of the application letters, updated Curriculum Vitae, ALL academic and professional qualifications including transcripts, work experience and other relevant certificates and testimonials. The reference number of the position applied for MUST be indicated on the application letter and the envelope.
Applications should be addressed to:
Deputy Vice-Chancellor,
Administration, Finance & Planning,
P.O. Box 103-40404,
RONGO.
Applicants are advised to contact their referees and request them to send reference letters to the above address on sealed envelopes. For further details and job requirements of the positions, please visit the
Rongo University website www.rongovarsity.ac.ke/vacancies.
Rongo University is an equal opportunity employer and, therefore, applicants of either gender, persons with disabilities and those from marginalized areas are encouraged to apply. Interested applicants should submit their applications so as to be received on or before 24th September 2025 at 5:00pm.
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