Registrar Administration at Pan Africa Christian University

The Registrar Administration will be responsible for managing the administrative and operational functions of the University including human resources, staff training, and capacity development, facilities and grounds maintenance as well as ensuring compliance with policies and procedures. He/she will oversee records management, budget planning, and service delivery initiatives. The position reports to the Vice Chancellor.

Qualification and Core Skills

• Earned Master’s Degree in Public/Business Administration, Strategic Management or any other relevant qualifications from a recognized institution. A PhD is an added advantage.
• A minimum of seven (7) years’ work experience in a managerial role four (4) of which must be in managerial level in University, Research Institution or a large public or private institution.
• Management course lasting not less than four (4) weeks (cumulative).
• Relevant professional qualification.
• Membership of a relevant professional body/institution.
• Proficiency in Computer Applications.
• Fulfilled the requirements of Chapter Six (6) of the Constitution of Kenya.
• Experience in using technology and ERP in administrative processes is an added advantage.

Key Duties and Responsibilities

• Providing strategic leadership in the Department.
• Management of Corporate Records.
• Development and implementation of the University policies and guidelines for Human Resource and Administration in line with the Strategic Plan.
• Forecasting administrative staffing needs for the department.
• Overseeing selection, hiring, retention and performance evaluation of staff.
• Management of outsourced services.
• Supervising the maintenance of grounds, facilities and equipment.
• Overseeing procurement services.
• Overseeing corporate staff training and capacity development activities.
• Overseeing the drawing and review of lease contracts with relevant stakeholders.
• Safeguard the company’s assets including office premises, office equipment and furniture through maintaining accurate and up to date records at all times.
• Managing acquisition, allocation, safety and cleanliness of office furniture, fixtures and equipment.
• Facilitating the acquisition and effective management of office space and parking.
• Managing an up-to-date asset inventory of all furniture and equipment under Property Management custody.
• Overseeing coordination of Office Administration (Secretarial) services.
• Providing technical leadership to teams in the department to enable them to develop, implement and evaluate strategic management plans and budgets.