Registry Assistant at Tower Sacco

JOB DESCRIPTION

• Reporting to the Registry officer, the job holder will ensure that records management is a discipline which utilizes an administrative system to direct and control the creation, version control, distribution, filing, retention, storage and disposal of records, in a way that is administratively and legally sound, whilst at the same time serving the operational needs of the SACCO and preserving an adequate historical record.

DUTIES

• Ensure implementation of the records management guidelines, procedures, standards and policies
• Reorganizing files and documents in view of maintaining the most efficient and effective document retrieval and accessibility.
• Preparing and maintaining records inventories both manual and electronic and keeping the inventory register up to date.
• Maintaining and creating clear, secure, accurate and reliable records
• Managing files and their movements
• Ensuring orderliness and security of the registry.
• Collaborating with branches in ensuring preservation of long term temporary and permanent electronic records including migration as necessary.
• Ensuring that all obsolete records are disposed or transferred in accordance with applicable disposition policies and procedures.
• Perform general Registry duties such as sorting, preparing members circulars and notices for dispatch, attending to registry related enquiries.
• Ensure compliance with relevant legislation and regulations on confidentiality of Data.
• Any other duty that may be assigned by the Registry Officer, Head of HR, C.E.O. or any authorized officer.

PREFERRED QUALIFICATIONS & SPECIFICATIONS

• Diploma/Higher diploma in Records Management or Business Information Management. A degree in a related field will be an added advantage.
• Demonstrable working Knowledge of Document Management System or Electronic Document Management System.
• Possess working knowledge of computerized office.
• KCSE (C Plain) with C (plain) in English
• Minimum of Three (3)years’ experience in record management in a reputable firm or financial institution shall suffice.

PERSON SPECIFICATIONS

• Be of exemplary integrity and honesty
• Age above 24 years of age.
• Must be a team player
• Proficient and forward thinking
• Analytical with a hands-on approach to monotonous task.
• Self-driven and results oriented.
• Demonstrate integrity and professional competence
• Excellent organization skills
• Good communication and interpersonal skills.