Registry Clerk at People FOCO

Our client a law firm in Nairobi is seeking to engage the services of a Registry Clerk.

Responsible for maintaining the company’s records, codes files and retrieves records as needed and ensures the system is well organized.

Responsibilities

• Sort or classify information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
• Update filling manual
• Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage according to file maintenance guidelines and/or legal requirements.
• Enter document identification codes into systems in order to determine locations of documents to be retrieved.
• Modify and improve filing systems, or implement new filing systems.
• Perform periodic inspections of materials or files in order to ensure correct placement, legibility, and proper condition.
• Quarterly request all advocate to identify files for closure which are in the registry
• Supervise file trimming and scanning
• Keeps Record of all open and closed files
• Together with the admin and operations department , the registrar keeps the records for the files in the store
• Informs the firm when a client has changed their details
• Ensures the clients details have been changed in the server
• Sort or classify information according to guidelines such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
• Assignment of the job number and file number.
• Preparation of legal documents
• Support Administration function