Risk, Governance, and Compliance Assistant at Save the Children

KEY AREAS OF ACCOUNTABILITY:

Internal Audit function:

• As per the Audit plan, and under guidance of the Risk, Governance and Compliance Manager, conduct systematic internal audits in line with SCI and donor policies and procedures.
• Visit field offices and review internal processes (financial and non-financial) according to Save the Children regulations.
• Document audit findings and report to the line manager.
• Maintain the audit action tracker up-to-date and follow up on outstanding actions with the respective teams. Provide analysis trends of audit actions to the Head of Department.

Internal Control function:

• Be the custodian of the Save the Children whistle blowing and Fraud policy; actively encourage reporting by staff of suspected deviation from the Save the Children values ​​or set standards, fraud, unethical behaviour, negligence or criminal activity within the organisation.
• Participate in evaluation controls over financial management including systems audits.
• Participate in evaluation the risk of compliance with government of Kenya laws and regulations relating to our business.
• Participate in ensuring adequate controls are in place to safeguard assets.

Incident/Case Investigation

• Participate in fraud investigation cases that may arise under the supervision of the Line Manager.
• Ensure timely and effective reporting into SCI's Datix reporting system and adequate support towards closure of cases.
• Support Partnership team in addressing issues of fraud involving implementing partners.

External Audit Support

• Under supervision of the Line Manager, lead on project audits in liaison with Awards, Finance staff and the relevant project managers ensuring donor compliance with responsibilities including:
• Coordinating the entire process of audits and if necessary, accompany the auditors to field offices. 
• Identification of documents required by the auditor.
• Sharing with the area offices the audit timelines and requirements.
• Liaise with programs and departments in providing management comments to issues raised by the auditors.
• Clarify and share questioned transactions from auditors for cross department responses.
• Coordinate entry and exit meetings with the auditors.
• Track and communicate audit findings and recommendations to the Line Manager for sharing with SMT on a quarterly basis and follow up with relevant department to ensure corrective actions are taken.
• Review award files, reports and documents prior to any in-country donor audit, making sure that everything is present and that all main compliance points have been tested.

Donor Compliance

• Summarizing regulations and requirements for all Save the Children Kenya program donors and all other major institutional donors and circulating to relevant staff.
• Train and support budget holders, other departments, staff and partners in the relevant donor regulations, promote awareness of the importance of adherence to all guidelines.
• Take part in proposal development and advise on donor compliance. 
• Take part in new start-up award meetings to ensure that budget holders understand donor compliance regulations.
• Ensure Save the Children Kenya program is complying with all applicable, reporting requirements and regulations.

Partnership Compliance

• Visit field offices and partners to review source documents and processes according to donor guidelines.
• Document findings and report to budget holders and Line Manager.

Internal Systems Compliance

• Update the operations teams, finance and partners with changes in donor regulations.
• Make sure that document retention is in accordance with donor guidelines and a clear process is in place for regular secure storage.

Risk Management

• Participating in the Risk Management Committee meeting under the guidance of the Risk, Governance and Compliance Manager.
• Track and update the status of implementation for the agreed upon mitigations and actions.

SKILLS AND BEHAVIOURS (our Values ​​in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modeling Save the Children values.
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same.
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future oriented, thinks strategically and on a global scale.

Collaboration :

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters.
• Values ​​diversity sees it as a source of competitive strength.
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions.
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity.

QUALIFICATIONS AND EXPERIENCE

• Bachelor of Commerce degree in Finance or equivalent. 
• Professional qualifications in Accounting (CPA part III or ACCA II).
• Recommended a minimum of 2 years' experience in Auditing, Awards (Grants) management or donor compliance.
• Proven knowledge of compliance regulations for all major donors; USAID, EC, ECHO, DFID, UN bodies.
• Strong working computer skills especially in accounting packages.
• Highly developed interpersonal and communication skills including influencing, negotiation and coaching.
• Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures.
• Strong results orientation, with the ability to challenge existing mind-sets.
• Experience of solving complex issues through analysis, defining a clear way forward and ensuring buy in.
• Ability to present complex information in a succinct and compelling manner.
• Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies.
• Fluency in English, both verbal and written, required. 
• Have strong report writing skills. 
• Willingness to undertake high amount of travel to field locations (up to 50%).
• Commitment to Save the Children values.