Records Management Clerk at Salaries & Renumeration Commission

Job Purpose

The position is responsible for the filing, retrieval, receiving and dispatching of mails, documents and files in line with approved standards and procedures.

Key Responsibilities/ Duties / Tasks

Operational Responsibilities / Tasks

• Continuously identify and sort records for archiving and disposal to decongest storage space;
• Scan documents for faster retrieval of information;
• Receive, date stamp and record incoming mails;
• Serialise and file records in appropriate subject files;
• Collect mails from the post office;
• Record and dispatch outgoing mails;
• Arrange files in the Registry;
• Keep track of files in and out of the Registry;
• Maintain and repair torn and won out files;
• Deliver files and mails to action officers;
• Track file movement by taking daily census with action officers;
• Keep safe custody of keys to the Registry;
• Liaise with contracted couriers to dispatch mails;

Responsibility for Physical Assets

• Computers
• Filing cabinets, furniture and files

Decision Making / Job Influence

• Operational
• Working Conditions
• Office setting

Job Competencies (Knowledge, Experience and Attributes / Skills)

Academic qualifications

• Diploma in Records Management or in a related field from a recognized institution
• Previous relevant work experience required.
• Two years of relevant experience

Functional Skills, Behavioral Competencies/Attributes:

• Meets the requirements of Chapter Six of the Constitution;
• Good interpersonal skills;
• Knowledge of relevant computer packages;
• High level of attention to detail;
• Ability to work well with teams; and
• Ability to work with minimum supervision under strict deadlines.