Secretary at Vihiga County Government

Duties and Responsibilities

• Handling office communications (telephone, emails, etc.) and appointments;
• Receiving and assisting Visitors;
• Transfer external calls and correspondences to respective offices;
• Typing correspondences;
• Taking minutes in meeting as and when required;
• Ensure security of records and documents;
• Receiving and dispatching of mails and documents;
• Provide general office management and clerical support;
• Establish and maintain a proper filing and information keeping system.

Minimum Requirements

• Diploma Level in Secretarial/Administration Studies or equivalent;
• Atleast 3 years working experience as a secretary and/or administrative assistant;
• Excellent IT knowledge in MS Office and skills in document management (filing /archiving);
• Excellent written and spoken English;
• Excellent oral and written presentation skills and ability to develop and maintain networks of contacts;
• Personal initiative and ability to focus on priorities and meet deadlines;
• Professional personal appearance and conduct;
• Open, flexible personality; excellent ability to perform duties with accuracy within a given deadline;
• A high degree of integrity and the ability to deal with confidential information.