Senior Accountant at Kenya National Qualifications Authority (KNQA)

KNQA GRADE 5

REF. NO KNQA/NO 7/2020
Basic Salary Scale
Ksh 61,670 to 96,733 pm
Leave Entitlement
30 days per financial year
Terms of Service

Permanent and Pensionable

For appointment to this grade, an officer must have:

• A minimum of four (4) years relevant work experience in the Public sector or in the Private Sector;
• Bachelor’s Degree (KNQF Level 7or equivalent) in Commerce, Business Management, Business Administration (Accounting or Finance option) or other relevant and equivalent qualifications from a recognized institution;
• Certified Public Accountant (CPA) or Associate of Certified Chartered Accountant (ACCA);
• Membership in good standing of the Institute of Certified Public Accountants of Kenya (ICPAK) or any other recognized professional body;
• Supervisory Course lasting not less than two (2) weeks;
• Proficiency in computer applications; and
• Fulfilled the requirements of Chapter Six of the Constitution;
• Shown merit and ability as reflected in work performance and results.

Key Duties and Responsibilities;

• Generation of sales invoices for approvals;
• Verification of amount billed as per relevant regulation;
• Facilitate prompt delivery of sales invoices;
• Debt collection and follow up in liaison with relevant department/officers;
• Respond to debtor queries;
• Reconciliation and distribution of debtor’s statement;
• Provide debt collection report on outstanding debts
• Liaising with customers to provide billing information and support in order to facilitate swift payment of invoices due to the Authority.
• Maintain file of disputed invoices;
• Monthly Bank Accounts Reconciliations.
• Collection of Performance Contract Evidence on quarterly basis
• Responding to suppliers’ queries on payments status in liaison with user departments and Supply Chain Department.
• Billing of vendor invoices.
• Processing of vendor payment vouchers.
• Liaising with other officers in handling supplier queries.
• Reconciliation of vendor accounts before any payment.
• Maintenance of disputed vendor invoice file.
• Processing of statutory deductions payments e.g PAYE, VAT, Withholding tax etc.
• Supervise stock take and reconciliation.
• Reconcile general ledger expense accounts.
• Preparation and maintenance of accurate prepayments, accruals and provision schedules.
• Liaising with Human Resource & Corporation Secretary on Directors and Staff payments status.
• Processing staff imprests, surrenders and claims.
• Preparation of payroll payment vouchers.
• Management of Directors payments and PAYE.
• Preparation of Directors cost breakdown.
• Reconciliations of Directors and Staff accounts.
• Preparation of overdue Staff and Director Debt reports.
• Performing bank transfers and banking.
• Reconciliation of all employee cost ledger accounts.
• Digitizing Imprests and Imprest Surrender documents.