Senior Administrative Assistant I - Grade 11 at Co-operative University of Kenya

REF - CUK/NT/ADMIN /SAA/6/22(1)

Applicants should meet the following requirements:

• Must possess a Bachelor's degree with a bias in Economics and a Masters degree in Business Administration or any relevant field with relevant administration experience;
• Must posses Certified Secretary (CS) or Certified Public Accountant (CPA K);
• Must have undergone capacity building program/training for executive assistants;
• Must be a member of a relevant professional body and in good standing;
• Must be computer literate; and
• Must be knowledgeable on grant management and proposal writing.

OR

• Must possess a Bachelor's degree with a bias in Economics or any relevant field with three (3) years’ experience in grade 10 or comparable position;
• Must posses Certified Secretary (CS) or Certified Public Accountant (CPA K);
• Must have undergone capacity building program/training for executive assistants;
• Must be a member of a relevant professional body and in good standing;
• Must be computer literate; and Must be knowledgeable on grant management and proposal writing.

Key Responsibilities

• Providing a high standard of personal executive level assistance to meet the needs of the Vice Chancellor’s office, including a significant amount of diary management;
• Secretariat to the University Resource Mobilization Committee;
• Oversee grant and proposal writing initiatives in the office of the Vice-Chancellor in consultation with the Office of the DVC in charge of Research;
• Developing and monitoring implementation of the annual and monthly work plans for the office of the Vice Chancellor;
• Act as a liaison and provide support to Departments under the Vice Chancellor;
• Arranging and handling all logistics for the Vice Chancellor’s meetings and events, both internal and external: schedule meetings; draft agenda; develop, compile, and distribute presentation materials; record meeting minutes and communicate action points to action officers;
• Adhere to compliance with the Universities Act, Government Circulars, University Charter, Statutes, Policies, rules and regulations regarding management of the VC’s Office;
• Complete a broad variety of other administrative tasks that facilitate the Vice Chancellor’s ability to effectively lead the organization Including:
  • Assisting with special projects;
  • designing and producing complex documents, reports, and presentations;
  • collecting and preparing information for meetings with staff and outside parties;
  • composing and preparing correspondence; and
  • maintaining contact lists;

​​​​​​​Remuneration

• Basic Salary per month: Kshs. 87,080 – 124,524/-
• House Allowance per month: Kshs. 47, 915/-