Senior Administrative Officer at Frank Management Consult Ltd

Roles and Responsibilities:

• Manages the Executive’s schedule to ensure that all engagements are efficiently aligned.
• Handles inquiries and delivers messages on behalf of the Executive to facilitate effective communication between the Executive and all stakeholders.
• Organizes the Executive’s meetings to ensure that all logistical requirements are sufficiently addressed.
• Drafts, reviews and circulates letters, memos and emails on behalf of the Executive to ensure that every communication is precise but comprehensive.
• Prioritizes the contents of the Executive’s in tray to ensure that all urgent and important tasks are executed in time.
• Maintains an effective filing system to ensure that all documents can be conveniently retrieved within the shortest time possible.
• Coordinates travel arrangements for staff to ensure that the most cost-effective and convenient options are selected in line with the Company policy.
• Liaises with the relevant Government agencies and expeditiously sorts out any emerging issues.
• Good knowledge of laws pertaining to corporate entities.
• Able to competently sort out all issues with statutory bodies.
• Excellent interpersonal skills.
• Ability to effectively multi-task.
• Attention to finer details.
• Ability to follow tasks through.
• Ability to identify and anticipate the Executive’s needs.
• Good planning and organizational skills.
• Good time management skills.
• Must be of high integrity and confidentiality.
• Ability and willingness to work beyond conventional office hours

Minimum Qualifications

• Diploma in Secretarial Studies, Public Relations, Customer Care or a related field.
• Certificate in Computer Studies.
• Fluency in spoken and written English and Kiswahili.
• 3+ years’ experience in a similar role.