Senior Assistant Director, Finance at Independent Policing Oversight Authority (IPOA)

IPOA/HR/02/2024

Job Purpose

Responsible for providing leadership in development, implementation and review of Finance and resource mobilization policies; coordinating preparation, monitoring, review and reporting of MTEF and annual budget estimates. It also involves providing leadership in preparation of supplementary budget estimates when need arises, preparation of management and statutory budget performance reports and development of appropriate strategies for enhancement of financial resources.

Key Responsibilities/ Duties / Tasks
 Managerial / Supervisory Responsibilities

• Lead the development, implementation and/or review of policies, strategies, plans, rules, regulations, standards and procedures relating to finance while ensuring compliance to applicable laws, statutes and circulars;
• Steer resource mobilization and finance activities within the Authority;
• Advice directorates and departments on budget preparation and utilization of approved budget estimates to facilitate planning and absorption;
• Lead in designing, implementation and monitoring of internal financial control systems in the Authority;
• Steer preparation of financial and other reports;
• Lead in preparation of the monthly and annual cash flow forecast reports for submission to the National Treasury;
• Guide in preparation of the monthly and annual cash flow forecast reports for submission to the National Treasury.
• Steer management of records of all financial documents;
• Guide preparation of responses to all budgetary matters both internally and externally;
• Foster collaborative working relationships with other directorates and departments;
• Lead in identification of risks and formulate measures to mitigate risks in the department;
• Direct the utilization of financial and material resources allocated to the department;
• Steer staff coaching, mentorship and capacity development activities within the department;
• Guide the development and monitor implementation of departmental annual work plans and budgets.

Operational Responsibilities / Tasks

• Develop, design and implement resource mobilization guidelines, frameworks and proposals to attract and retain donor funding;
• Review proposals for additional expenditures and reallocation of funds and ensuring adherence to budget ceilings;
• Execute and communicate Management decisions to departmental staff;
• Chair departmental meetings.

Job Dimensions:
I. Financial Responsibility

• Approve payments uploaded to Internet Banking (IB) system as approver II
• Authorize banking instructions and assignment of banking mandates
• Lead preparation of Work Plans, procurement plans and the Budgets

II. Responsibility for Physical Assets

• Responsible for Office equipment, furniture and records

III. Decision Making / Job Influence

• Strategic decisions
• Managerial decisions
• Operational decisions

IV. Working Conditions

• Predominantly in an office setting with occasional field travel.

Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications

• Master’s Degree in any of the following disciplines: - Accounting, Business Administration, Financial Management, commerce or its equivalent qualification from a recognized institution;
• Bachelor’s Degree in any of the following disciplines: - Commerce (Accounting/ Finance option); Business Administration (Accounting option) or equivalent qualification from a recognized institution.

Professional Qualifications / Membership to professional bodies

• Certified Public Accountant (CPA-K) or equivalent qualification from a recognized institution;
• Professional qualifications and membership body;
• Leadership course lasting not less than six (6) weeks from a recognized institution.

Previous relevant work experience required.

• Served in the position of Assistant Director in either Finance or Accounts for a minimum period of three (3) years at IPOA grade 5 or for a period of twelve (12) years in finance and planning, three (3) of which must have been in a management level in the Public or private sector.