Senior Assistant Office Administrator - 2 Positions at National Heroes Council

VACANCY NO. HC/14/2022

For appointment to this grade, an officer must have:-

• At least eight (8) years relevant experience:
• Diploma in Secretarial Studies from Kenya National Examinations Council;

OR

• Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects:
• Shorthand III (minimum 110 wpm)
• Typewriting III (50Wpm)/computerized Document processing III;
• Business English III/Communication II
• Commerce II;
• Office practice II
• Office Management III/Office Administration and Management III g. Secretarial Duties II;
• Certificate in Computer Application from a recognized institution; and
• Shown merit and ability as reflected in work performance and results.

Duties and Responsibilities:

• Coordinating the general administration of the Manager's office; Managing the Chief Manager's diary; Coordinating appointments and travel itineraries for the Manager's;
• Attending to visitors/clients;
• Handling telephone calls;
• Maintaining an up to date filing system in the office;
• Coordinating schedules of meetings;
• Ensuring security of office records, equipment and documents including classified materials;
• Establishing and monitoring procedures for record keeping of correspondence and file movements;
• Preparing responses to simple routine correspondence;
• Managing office protocol and etiquette;
• Supervising office cleanliness;
• Ensuring security, integrity and confidentiality of data; and
• Undertaking any other office administrative services duties that may be assigned.