Senior Assistant Office Administrator Job Grade Cue7 at Commission for University Education

Duties and responsibilities will entail: -  

• Recording dictation in shorthand and transcribing it in typewritten form; 
• Drafting and typing routine letters and memos; 
• Ensuring the security of office equipment, documents and records; 
• Attending to visitors or clients; 
• Maintaining an up to date filing system in the office; 
• Handling telephone calls, diary and appointments; 
• Arranging for meetings and preparing the necessary materials for the discussion; 
• Reporting on any need for office repairs and requesting office stationery; 
• Supervising office cleanliness; 
• Managing office protocol and etiquette;  
• Organizing travel arrangements; and  
• Maintaining a register of outgoing and incoming files and mail.  

Person Specifications  

For appointment to this grade, an Officer must have:   

• Diploma in Secretarial Studies from Kenya National Examinations Council (KNEC) or its equivalent from a recognized institution or  Business Education Single and Group Certificates (BES & GC) from the Kenya National Examinations Council in the following subjects with a minimum of four (4) years relevant work experience:  
• Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III;  
• Shorthand II (80w.p.m); 
• Business English II/Communications I;  
• Office Practice II;  
• Secretarial Duties II;  
• Commerce II;  
• Office Management III/Office Administration and Management III; 
• Proficiency in computer application from a recognized institution; 
• Demonstrated good results in work performance; and  
• Fulfil the requirements of Chapter Six of the Constitution.