Senior Assistant Office Administrator at The Veterinary Medicines Directorate

REF NO 06/2022

Qualifications and Requirements:

For appointment to this grade a candidate must have:

• Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC) from a recognized institution;
• A minimum of four (4) years relevant work experience;
• Certificate in Office Computer applications from a recognized institution;
• Certificate in Secretarial Management Course lasting not less than two (2) weeks; and
• Fulfilled the requirements of Chapter Six of the Constitution.

Responsibilities:

Duties and responsibilities entail; -

• Preparing responses to simple routine correspondences;
• Maintaining office diary and protocol;
• Handling telephone calls and appointments;
• Recording dictation in shorthand form;
• Ensuring security of office records, documents and equipment;
• Attending to visitors/clients;
• Planning and scheduling meetings;
• Providing front office services in the area of deployment; and
• Ensuring security, integrity and confidentiality of data.

Competencies and Skills

• Report writing
• Communication.
• Presentation

Others

• Scale: VMD 7
• Basic Salary: Ksh 45,500 X4,000-75,500 X4,500-80,000
• Terms of Service: Permanent and Pensionable