Senior Human Resource Management Assistant at Kenya Medical Research - KEMRI

Position summary:

• The position holder will assist in the administration and provision of the Human Resource services at the Kisumu Field Station.

Job Specification
Duties and responsibility for this position will entail: -

• Verification of information relating to recruitment, appointment, transfers, and Human Resource Management records;
• Assist in drafting of annual performance management reports;
• Updating and maintaining recruitment, selection and training documents;
• Assist in management of medical insurance matters for all staff and updating of data pertaining to the medical insurance benefits, GPA and Group life schemes;
• Participate in payroll processing;
• Processing and computing of all categories of leave;
• Assist with management and maintenance of the Human Resource Information System.
• Manage personnel records and general HR files, ensuring confidentiality.
• Assist in managing staff separation in coordination with relevant parties.
• Assist with general administration of the Human Resource functions at MRD-K Kisumu site.
• Provide technical and administrative support in recruitment activities including drafting and posting advertisements.
• Co-ordinate and conduct induction and all related onboarding procedures for all new staff
• Track staff probations, ensure end of probation evaluations are undertaken and appropriate recommendations
• Assist in co-ordination of the performance management processes including providing technical support to the heads of departments and sections and ensure that all evaluations and appraisals are undertaken as scheduled.
• Provide, foster and maintain good relationship between the management and staff.
• Remain cross-trained and competent in Administrative Assistant duties and provide coverage as needed.
• Other duties that may be assigned from time to time by management.

Person Specifications
For this appointment, an officer must have: -

• Minimum of four (4) years relevant work experience;
• Diploma in any of the following disciplines; Human Resource Management, Personnel Management, Human Resource Development, Industrial Relations, Labour Relations or any other relevant and equivalent qualification from a recognized institution;
• Membership to Institute of Human Resource Management (IHRM);
• Demonstrated work performance and results;
• Proficiency in computer application;
• Fulfill the Requirement of Chapter six of the Constitution

Key Skills and Competencies

• Communication and reporting skills;
• Interpersonal skills;
• Planning skills;
• Team player.