Senior Office Administrative Assistant at Taita Taveta County Public Service Board

Ref No. CPSB/TTC/07/2023

Duties and Responsibilities

• Taking oral dictation; managing office;
• Word and data processing; operating office equipment; attending to visitors/clients;
• Handling telephone calls and appointments;
• Maintaining office diary and travel itineraries;
• Ensuring security of office records; equipment and documents including classified materials;
• Preparing responses to simple routine correspondence;
• Establishing and monitoring procedures for record keeping of correspondence and file movements;
• Maintaining an up to date filing system in the office; ensuring security, integrity and confidentiality of data; Managing office protocol and etiquette; supervising office cleanliness;
• Managing petty cash; and undertaking any other office administrative services duties that may be assigned.

Requirements for Appointments

• Be a Kenyan Citizen
• Served in the grade of Assistant Office Administrator Il or Office Administrative Assistant I for a minimum period of three (3) years.
• Diploma in Secretarial Studies from the Kenya National Examinations Council;

OR

• Business Education Single and Group Certificates (BES & GO Stages I, Il and Ill from the Kenya
• National Examinations Council in the following subjects:
  • Shorthand Ill (minimum 100 w.p.m.);
  • Typewriting Ill (50 w.p.m) Computerized Document Processing Ill;
  • Business English Ill/ Communication Il;
  • Commerce Il;
  • Office Practice Il;
  • Office Management Ill/Office Administration and Management Ill;
  • Secretarial Duties Il;

OR

• Typewriting Ill (50 w.p.m) Computerized Document Processing Ill;
• Business English Ill/ Communication Il;
• Commerce Il;
• Office Practice Il;
• Office Management Ill/ Office Administration and Management Ill;
• Secretarial Duties Il

OR

• Craft Certificate in Secretarial Studies from the Kenya National Examinations Council;
• Certificate in Public Relations and Customer Care course lasting not less than two (2) weeks from the Kenya School of Government or any other recognized institution;
• Certificate in Computer Applications from a recognized institution; and,
• Shown merit and ability as reflected in work performance and results