Senior Office Administrator at Bandari Maritime Academy

BMA/26/CEO/SOA/15

• Basic Salary Scale: Kshs. 71,500 – Kshs. 141,500 p.m.
• House allowance: Ksh. 20,000
• Commuter allowance: Kshs. 14,000
• Leave allowance: Kshs. 6,000
• Terms of service: Permanent and Pensionable
• Reporting to: Principal Office Administrator

Duties and Responsibilities:

Duties and Responsibilities entail

• Reading and analyzing incoming memos submission and reports to determine their significance and plan their distribution;
• Scheduling of meetings;
• Ensuring security and integrity of office records, equipment and documents, including classified materials;
• Ensuring compliance with office protocol and etiquette by screening visitors/clients in a diplomatic manner to ensure corporate image is maintained;
• Maintaining an up-to date filing system that includes physical and e-archiving of records for ease of document retrieval and reference;
• Using e-office to research and process data;
• Handling customer inquiries and complaints in a diplomatic manner to ensure corporate image is maintained;
• Managing office protocol, etiquette and telephone calls;
• Managing petty cash;
• Ensuring office equipment such as scanners, photocopiers, shredders, computers and printers are serviced and in good working condition;
• Generating drafts and responding to incoming and outgoing correspondence;
• Support preparation, custody, archival and retrieval of reports and document.

Required Qualification

For appointment to this grade, a staff must have: -

• Bachelor's degree in any of the following fields:- Business and Office Management, Secretarial studies or equivalent qualification from a recognized institution; and
• Cumulative service period of three (3) years of which must have been at the grade of Office Administrator I or in a comparable position;
• Proficiency in computer applications.