Senior Office Administrator at Kenyatta University Teaching, Referral & Research Hospital

Duties and Responsibilities

Reporting to the Supervisor in the area of deployment, the position holder will be responsible for the following:

• Managing official diaries and schedules, including arranging appointments, meetings, and travel logistics.
• Handling incoming and outgoing correspondence (mail and electronic), preparing official communication, and drafting non-technical documents, reports, and minutes.
• Ensuring the safe custody, confidentiality, and integrity of official records, documents, and sensitive information within the office.
• Establishing and enforcing office protocol, maintenance of workplace environment, and professional standards of service delivery within the unit.
• Implementing and maintaining an efficient filing and records retrieval system for quick access to necessary documentation.
• Coordinating all logistical arrangements for meetings, conferences, and official functions, including preparing necessary materials.
• Monitoring and controlling the inventory of office supplies and ensuring the proper functioning of office equipment.
• Facilitating and managing the flow of information between the supervisor's office and internal/external stakeholders.
• Assisting in the preparation of office budget submissions and monitoring the usage of allocated resources for secretarial services.
• Performing any other secretarial or administrative duties as directed by the supervisor.
• Any other duty as may be assigned.

Key Qualifications and Experience Requirements

• Bachelor’s degree in any of the following disciplines: Business Administration, Business Management, Public Administration, or other relevant field from a recognized and accredited institution.
• At least six (6) years’ relevant work experience, three (3) of which should have been at the grade of Office Administrator I or in a comparable position.
• Registered with relevant professional body (where applicable).
• Management Course lasting not less than four (4) weeks from a recognized institution.
• Proficiency in computer applications.
• Compliance with Chapter Six (6) of the Constitution of Kenya.