Senior Office Administrator at Wildlife Research and Training Institute (WRTI)

ADVERT REF. NO. WRTI/07/2026
Job Purpose

• Supervise daily administrative operations of the office.

Duties and Responsibilities

• Supervise typing and formatting correspondences from drafts and manuscripts and ensuring typo free errors;
• Ensure responses to routine correspondences;
• Ensure maintaining up to date office filing system and file movement;
• Supervise front office to ensure orderliness;
• Ensure booking and handling official appointments;
• Supervise office diary to ensure planned activities are conducted on schedule;
• Ensure preparation and maintenance of an up-to-date office filing system and file movement;
• Supervise all incoming and outgoing mails in the office;
• Keep inventory of all office equipment;
• Supervise office protocol and etiquette;
• Maintain a well-organized office layout and cleanliness;
• Ensure requisitions of office stationery from stores and ensuring prudent use to minimize wastage;
• Manage standing imprest for office use;
• Ensure Conformity to the Institute’s procedures of handling official correspondences and file movements; and
• Ensure adherence to the laid down office administrative personnel regulations, guidelines and procedures for smooth running of offices in the Institute

Qualifications and Requirements

For appointment to this position, a candidate must have;

• Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC) or its equivalent qualification from a recognized Institution;

OR

• Business Education Single and Group Certificates (BES & GC) Stages I, II and
• III from the Kenya National Examinations Council in the following subjects:
  • Typewriting III (Minimum 50 w.p.m.)/Computerized Document Processing III;
  • Shorthand II (80 w.p.m);
  • Business English II/ Communications I;
  • Secretarial Duties II;
  • Commerce II;
  • Office Management III/Office Administration and Management III.
• Cumulative service period of nine (9) years’ work experience, three (3) of which should have been at the level of Assistant Office Administrator I or in a comparable position.
• Certificate in Secretarial Management Course lasting not less than four (4) weeks from a recognized institution;
• Proficiency in computer application skills; and
• Shown merit and ability as reflected in work performance and results