Senior Officer – Senior Officer Secretarial Services RL5 at Salaries and Remuneration Commission

Job Purpose

• Reporting to the Principal Officer Commission Secretarial Services, the Senior Officer Commission Secretarial Services is responsible for supporting the Commission Secretarial Services function.

Duties and Responsibilities

• The Senior Officer, Commission Secretarial Services will perform the following duties;
• In liaison with the Principal Officer, Commission Secretarial Services prepare and circulate a schedule of weekly Commission meetings;
• To receive and circulate agenda items from the Secretariat;
• Issuing of notices of meetings;
• Oversee the utilization of the Commission boardroom;
• Prepare high quality Commission minutes during meetings;
• Assist in collating and circulating papers and reports for deliberation in Commission meetings;
• Dissemination of action points to respective action officers;
• Maintain minute files of the members of the Commission;
• Maintaining Commission Circulars and records of Commission decisions;
• Follow up of actions on Commission resolutions with the respective action officers;
• Follow up on Commission invitations to meetings by various stakeholders; and
• Develop individual work plans, monitor own performance and seek requisite support to ensure delivery of agreed targets.

Qualifications and Personal Specifications
Qualification and Experience

• Bachelor’s degree in Business Administration/Human Resource Management/Social Science in related field from a recognized university.
• Certified Secretary (CS) qualification/CS (K)
• Member in good standing of the ICS
• Relevant work experience of at least Six (6) years three of which must be in Board/Commission Services.

Key Competencies

• Meets the requirements of Chapter Six of the Constitution of Kenya.
• Ability to deliver results in a complex and dynamic environment.
• Ability to identify customer needs and deliver service excellence.
• Demonstrate knowledge in relevant legislation and applicable standards.
• Ability to maintain high level of confidentiality and integrity.
• Strategy – Each officer in this category will demonstrate skills and knowledge in their respective technical areas of specialization, while embracing new and innovative ways of service delivery.
• Behavioural/People – Officers at this level will uphold professional ethics, Commission core values, support individuals and teams towards the achievement of Commission goals.
• Performance - At this level, Officers are expected to be technically proficient, excel in the execution of their work, while operating within the provisions of legal and regulatory framework.