Senior Procurement Officer at Agricultural Finance Corporation (AFC)

Role Profile:

As a Senior Procurement Officer, you will be responsible for supporting the development and execution procurement strategies, policies, and programs that will positively impact the Corporation operations, as well as complying with the existing policies, procedures and processes, laws and regulations. Reporting to the head of procurement, you will contribute to the formulation and implementation of long-term strategies to enhance the efficiency and effectiveness of the corporation services to its clients.

Key Responsibilities:

People Management:

• Responsible for leading, mentoring and motivating performing
• Responsible for aggregate team performance and implementation of a robust performance management tool(s).
• Responsible for supply chain team training, development and career progression
• Responsible for effective delegation for succession purposes

Processes, Policies and Procedures

• Responsible for reviewing on regular basis the procurement policies for the Board approval in line with the law and the constitution of Kenya 2010, presidential directives, emerging trends and other requirements.
• Responsible for ensuring compliance with the Quality Policy (ISO), internal procedures and the law generally

Managerial / Supervisory

• Responsible for use of appropriate procurement tender documents and the methods as provided by Public Procurement Regulatory
• Charged with the responsibility for procurement and contract cycle management by customizing, floating, opening and participating in evaluation of tenders, Request for Proposals/Quotations within defined internal
• Responsible for the functioning cross- functional teams on developing specifications for goods, services and
• Responsible for evaluation of all tenders
• Responsible for supplier negotiations on quality, delivery timelines and where legally allowable the cost(price).
• Responsible for ensuring procurement activities contribute to the achievement of the corporate and the board objectives; and promote the national government

Supplier Relationship management

• Charged with ensuring suppliers comply with the terms and conditions on LSOs, LPOs and the
• Review of supplier contract compliance
• Charged with the responsibility to update regularly the standing list of registered
• Responsible for issuance of completion certificates for works done and GRNs for

Knowledge and Information Management

• Responsible for all procurement records management including bid documents, communication to suppliers, evaluation minutes, professional opinions, contracts and guarantees where applicable.

Customer Experience Management

• Responsible for developing and operationalizing supplier and departmental rating survey to improve goods and services procured/service
• Responsible for operationalizing an effective user dialogue and feedback mechanism and constant review of specifications for goods, services and
• Responsible for implementations of survey feedback recommendations
• Responsible for compliance to service charter and other internal policies and guidelines

Procurement Risk Control and Management

• Responsible for compliance to the laws and global procurement best practice
• Responsible for ensuring anti-corruption and fraud mitigation strategies including the internal control framework are in place and implemented.
• Responsible for identification of all procurement risk matrix, mitigation measures and monitoring

Person Specifications:

To excel in this role, you should possess the following qualifications, skills, and attributes:

EXPERIENCE

• A Minimum of 10 years hands on experience in supply chain management or Procurement in public sector in either mainstream government/ministries County government or parastatal environment.
• Experience in an automated environment desirable with practical use of Microsoft Dynamics GP, SAP or Oracle Financials or equivalent applications

SKILLS AND COMPETENCIES

• Transformative leadership
• Analytical skills
• Decision making
• People management
• Problem solving
• Attention to detail
• Communication and presentation skills

EDUCATIONAL AND PROFESSIONAL REQUIREMENTS

• First Degree in Economics, Supply chain management, procurement, law, Business administration, Finance or equivalent
• A master’s degree in Economics, Supply chain management, procurement, law, Business administration, Finance or equivalent is a distinct advantage
• Full qualifications or on way to qualifying in Graduate Diploma in CIPS or Certified Procurement and Supply Professional of Kenya (CPSP-K).
• Full KISM Membership and practicing license