Senior Program Support Assistant at International Organization for Migration (IOM)

• Under the overall supervision of the Senior Programme Coordinator (EPC) and the direct supervision of the Durable Solutions Consortium Coordinator, the Senior Programme Support Assistant will be responsible and accountable for assisting project development, partner and donor coordination and Consortium Leadership Team activities, and supporting day-to-day monitoring and reporting for Danwadaag programmes.

Core Functions / Responsibilities:

• Support the preparation and facilitation of Technical Working Group, workstream and review meetings involving consortium partner organizations, donors, government and other stakeholders.
• Aid in monitoring the progress of project implementation, documenting outcomes against the workplan, identifying best practices, challenges, and lessons learned.
• Assist in the preparation and execution of internal and external meetings involving donors, partners, and government officials. Tasks include agenda preparation, minute-taking, and action point collection.
• In coordination with IOM Somalia Grants & Compliance unit support the National Program Officer (Partnership and Compliance Officer) to ensure partners financial reports are reviewed and liquidated on timely fashion for donor reporting.
• In coordination with the Consortium Coordinator, support the National Program Officer (Partnership and Compliance Officer) drafting of partnership agreements according to donor and IOM requirements.
• Support drafting of donor reports from programme units and participate in the report finalization process with the Donor Report team at the Regional Office in Nairobi.
• Assist in monitoring and tracking programme budgets, expenditures, and pipelines, prepare reports on a regular basis, and notify the manager of any potential risks and delays.
• Coordinate procurement and logistical arrangements of equipment/supplies/services for the Danwadaag Consortium Leading Team in coordination with relevant units and in compliance with IOM procedures.
• Support the CLT Program Officer with donor communications requirements.
• Support the knowledge management of CLT by maintaining and updating project matrix and maintaining institutional memories or other documentation and information management systems.
• Undertake duty travels as required, in order to support coordination of activities.
• Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• Bachelor’s degree in Political or Social Sciences, Business Administration, International Relations, Law or a related field from an accredited academic institution with four years of relevant professional experience, or
• High School diploma from an accredited academic institution with six years of relevant professional experience.

Experience

• Experience in project management support, administration and procurement and coordination with multi-stakeholders is required.
• Experience in budget management and capacity building;
• Experience in setting up of contracts and liaison with legal department as needed;
• Experience with international humanitarian organizations, non-governmental or governmental institutions/organizations in a multi-cultural setting;
• Experience in capacity building of national staff, especially related to compliance and budgeting;
• Experience in writing project progress reports, communication strategies and M&E frameworks is an asset.
• Experience working in Somali context is advantageous.

Skills

• Knowledge of working in conflict/volatile contexts on durable solutions and community stabilization in Somalia;
• Profound and proven knowledge of MS, especially Excel;
• Good communication skills, including in different cultural contexts;

Languages

• For all applicants, fluency in English is required (oral and written).
• Working knowledge of French or any other UN Official language is advantageous.

Required Competencies

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected, and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge, and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.