Senior Subaward Officer at Pathfinder International

Summary of Role:  

Leads Pathfinder’s subaward administration to include the review of subcontracts and grant agreements, implementation, monitoring, modifications, and closeout. Ensures internal approval procedures for subawards are adhered to. Assists in drafting, negotiating and reviewing subaward terms and conditions as well as assist in the development of standard templates for subaward documents and procedures for monitoring compliance. Serves as a resource for country office subaward staff.

Key Responsibilities:

Subaward Technical Support & Mentoring: 

• Review draft subawards and subaward modifications, providing feedback as applicable.
• Meet with Country Subaward Managers to provide training and mentoring in subaward management.

Subaward Oversight & Management:

• Subaward Templates: Drafts subaward templates for new subawards.

• Global Regulatory Updates: Monitors regulatory updates from donors, determines applicability to subawards, and drafts modification templates when needed.
• Subaward Modifications: Reviews and approves modifications and terms and conditions for subawards.
• Subaward Financial Management: Reviews Payment Voucher Forms for accurate coding, approves subaward invoices, and monitors financial trackers.
• Subaward Budget Reviews: Assists with reviews and negotiation of subaward budgets for accuracy and reasonableness and allowability of costs.
• Subaward Reporting: Maintains Pathfinder compliance with donor reporting requirements related to subawards.
• Pre-Subaward Capacity Assessments: Conducts and reviews assessments.
• Subaward Monitoring: monitors completion of monitoring plan activities

Pathfinder Systems Strengthening:

• Manuals and Systems for Subawards: Assists in the development of subaward management manuals and systems for country offices in collaboration with Program & Impact and Finance business units.
• Training: Assists in the development and delivery of training for staff on subaward policies and procedures and conducts orientation training for sub awardees as needed.

• Process Improvement: Works with other business units to identify innovative solutions to processes and procedures and to create solutions to challenges.

Project Management and Participation:

• Project Management and Participation: Leads, manages, or participates in cross functional project teams as needed.

Required Education and Work Experience:

• Bachelor’s degree in finance, Business, International Relations, or related field, or a combination of education and experience that yields the required competencies.
• Minimum 2-3 years’ experience managing a portfolio of subawards for USG-funded awards (grants, sub-agreements, and subcontracts)
• Experience providing training, mentoring and/or capacity building in subaward management.
• Subaward Administration: Foundational knowledge of subaward management processes.
• Budget: Foundational knowledge of project budgeting as related to subawards.
• Training and Presentations: Ability to develop, organize and present information to small groups.
• Systems, Processes and Tools: Ability to identify procedural inefficiencies and make recommendations for improvements to systems and tools.

Preferred Competence and Work Experience:

• Master’s degree in finance, Business, International Relations, or related field
• familiarity and experience with USAID regulations
• Experience working with non-profit non-governmental, for-profit, or multi-lateral donor organizations.
• Experience working in a developing country preferred.
• French language preferred