Stores Manager at Lewa Wildlife Conservancy (Lewa)

• Lewa Wildlife Conservancy (Lewa), based in Isiolo Kenya, is an organization that works as a catalyst and a model for the conservation of wildlife and its habitat. We are looking for a high calibre, self-driven, trustworthy, and dedicated Stores Manager with a commitment to excellence that will enhance our operations Department. Reporting to the Deputy Head of Operations, the store’s manager is responsible for driving customer service excellence by ensuring smooth day-to-day operations, maintaining optimal inventory levels, securing stores merchandise, ensuring accurate record-keeping, and managing a team of storekeepers.

Key Duties and Responsibilities:

• Ensure store merchandise is secure by implementing security measures.
• Work closely with the purchasing team to ensure optimal inventory levels.
• Monitoring all stock movement to determine required minimum and maximum stock.
• Ensure timely reporting (Transactions report, slow moving items report, daily, weekly, monthly, and annual summary etc.)
• Collaborate with other departments to understand their needs and ensure timely and accurate fulfillment.
• Ensuring receiving of all inventories as per the purchase orders with all relevant documentation, quality, and timeliness.
• Monitoring/reviewing issuance of items as per correct documentation.
• Planning and execution of regular and quarterly stock takes, reconciliation and reporting of the same to ascertain stock accuracy.
• Continuously and proactively establish Store practices and protocols to achieve an efficient stores management set up.
• Drive customer service excellence to every aspect of the stores, including appearance, display of inventory, product placement, story layout, and issuing procedures.
• In charge of closure of any nonconformities raised to stores by internal and external Auditors.
• Monitor staffing levels, Plan work rotas, assign tasks appropriately and appraise results.
• Review, implement, and update company records pertaining stores department e.g., Policies & SOPS, training plans, performance reviews, risk assessments.
• In collaboration with other operations section heads, manage vehicle and machinery inventory by ensuring updates each time a vehicle or machine is purchased or disposed.
• Support and ensure complicity with Health & Safety regulations, the Company Handbook, Quality and Environmental standards, and all other Company policies and procedures.
• Oversee efficient use of Sage ERP and ensure / coordinate all technical support with finance and service providers.
• Any other duties as may be assigned from time to time.

Job Specifications
The job holder must possess:

• Higher Diploma / Bachelor’s Degree in Supply chain Management or any other Business-related course from a recognized institution
• At least 5 years work experience in a busy warehousing and supply chain setup.
• Knowledge of the SAGE system will be an added advantage.
• Able to work under pressure.
• Elevated level of integrity.
• Good leadership and people management skills.
• Excellent communication, verbal, and presentation skills.
• Good organizational and follow-up skills