Supply Chain Management Officer - Stores at Tavevo Water and Sewerage Company Limited

Ref: TVO/06/2023/0 14

KEY RESPONSIBILITIES

• Daily and ad-hoc assessment, reconciliation, recording and reporting of available stock, supplied stock and issued stock including any observed variance.
• Control critical areas of the stock system including but not limited to monitor and establish rate of consumption of stock, establish minimum and maximum order levels, to avoid shortage or unnecessary abundance of items in stores, advise supervisor on stock outs and process internal requisition for approval.
• Promptly collecting, receiving and processing of requisitions from other departments and submit to supervisor.
• Continuously follow up on orders made, receive, promptly ensure inspection and acceptance, issuing of goods entering in respective bin cards or register, receiving and issuance voucher and maintain all transaction records.
• Issue gate pass for any asset or goods issued out requiring to be moved out from any company premises to other destination.
• Promptly collect, review goods delivery report, verify that inspection and acceptance has been concluded, report to your supervisor rejected goods, collect and process supplier’s invoices for accepted goods and forward through your supervisor to accounts department for payment.
• Maintaining stores to prescribed standards, keeping it clean, well-organized and identify obsolete and redundant stock record and submit report.
• Maintain and safeguard all stock and associated records.
• Ensure, operationalize and observe approved occupational safety and healthy rules and guidelines reporting any breach to head of human resource department through human resource officer.
• Undertake in liaison with other departments annual and or periodic stock taking record and submit to your supervisor.
• Establish, review, update and maintain asset movement registers and liaise with management accountant through your supervisor to ensure fixed assets added and or disposed are recorded in the fixed asset register.
• Ensure continuous compliance to relevant prevailing legislations, policies and guidelines including but not limited to the public procurement and asset disposal act, 2015.
• Prepare and submit ad-hoc and or monthly, quarterly and annual reports submit to your supervisor for management decision.
• Any other duties as may be assigned to you by your supervisor from time to time.

QUALIFICATION

• A Bachelors Degree in Procurement and Supplies Chains Management Procurement and Logistics, Commerce, Business Administration (Supplies Management Option), Economics or other relevant and equivalent qualifications from a recognized Institution
• At least three (3) years of relevant work experience in a reputable organization
• Must be a Full member to a professional body either KISM or CIPS or both.
• Must be a Certified Supplies Practitioner by KISM
• Good communication, organization and time management skills