Supply Chain Management Officers at Kenya Marine and Fisheries Research Institute (KMFRI)

Duties and responsibilities of the officer entail;

• Participate in provision of technical support on implementation of procurement strategies;
• Preparation of procurement department work plan;
• Compiling and submitting procurement plan;
• Processing purchase requisitions (PRs) from user department;
• Preparing tender evaluation reports;
• Liaising with suppliers to ensure timely delivery of goods and services;
• Receiving invoices from service providers, verifying and preparing payment documents;
• Liaising with users to identify items for disposal;
• Extracting data towards preparation of Board circulars, Management and statutory reporting, including spend analysis;
• Assist in the implementation of approved consolidated procurement plan;
• Assist in the preparation, compilation and submission of reports to management;
• Assist in the implementation of appropriate internal control systems and conduct regular checks on stocks and issuance procedures;
• Ensure effective warehousing and distribution operations by supervising the staff working in the warehouse/ stores;
• Ensuring there is enough and secure storage space for proper storage of the Institute’s assets;
• Coordinate inspection, receipt and issue of goods and services;
• Coordinate the identification of surplus, obsolete, and unserviceable stores and equipment for disposal purposes;
• Participate in market surveys by collecting and analyzing data to establish prevailing market prices for standard goods;
• Provide secretariat services for the ad hoc procurement committees; and
• Supervise the management of procurement registry to ensure safe and secure custody of procurement records.

Requirements for Appointment/Person Specification

For appointment to this grade a candidate must have: -

• Kenya Certificate of Secondary Education (KCSE) mean grade C+ (Plus) or its equivalent qualification from a recognized institution;
• Bachelor’s degree in any of the following: Commerce, Business Administration (Supply Management option), economics, procurement and supply chain management, marketing, law or their equivalent qualification from a recognized institution;
• Be a Member of professional body either KISM or CIPS in good standing.
• Proficiency in computer applications; and
• Meets the requirements of chapter six of the constitution.

Key Competencies and Skills

• Communication skills;
• Interpersonal skills;
• Organizational skills;
• Negotiation skills; and
• Team building.