Temporary Office Administrator- Directorate of Corporation Secretary And Legal Affairs at Capital Markets Authority (CMA)

TEMPORARY OFFICE ADMINISTRATOR- DIRECTORATE OF CORPORATION SECRETARY AND LEGAL AFFAIRS- 1 POSITION

Contract Period: Six (6) Months Fixed Term Contract

Reporting to the Director Corporation Secretary and Legal Affairs the selected candidate will be responsible for;

• Providing planning and logistical support to the directorate;
• Undertaking administrative and support duties including mailing, scanning, and copying to all the functions within the directorate;
• Preparing and formatting documents including correspondence, schedules, reports, drafts, memos, and emails;
• Documenting management including referencing, filing, and maintaining document movement registers among others;
• Providing administrative support to the directorate meetings, maintaining departmental leave and working schedules, and scheduling appointments among others;
• Ensuring cleanliness of the directorate offices is maintained and liaising with ICT to ensure all the directorate office equipment are serviceable;
• Requisitioning of office supplies from the stores, allocating as appropriate, and mintaining records;
• Reporting on the serviceability of directorate facilities, equipment, fixtures, and fittings;
• Answering calls on behalf of the director, as well as responding to other inquiries and coordinating internal and external communication in the directorate;
• Scheduling and coordinating meetings, appointments, and travel arrangements for the director; and
• Performs any other duties assigned from time to time.

Minimum Qualifications and Experience

• Bachelor’s Degree in Business Administration, Office Administration, Business Management, or business-related degree;
• Computer Literate; and
• A minimum of one year of relevant experience will be an added advantage

Key Skills, Knowledge, and Competencies

• Integrity and honesty;
• Ability to harness teamwork ;
• Ability to multi-task;
• Self-management and attention to detail;
• Professionalism;
• Excellent communication and interpersonal skills; and
• Negotiation skills

Deadline: February 31, 2025.