Temporary People Operations Assistant at African Wildlife Foundation

Responsibilities

• Assist in managing physical and electronic filing of the Human Resources Department by ensuring that all files are compliant, up-to-date, and complete. Share the employee filing system with the other offices.
• Assist in coordinating recruitments, , posting advertisements, responding to applications, Long-listing candidates, scheduling interviews, (as applicable) selection process, and ensuring that all interview reports are received and filed.
• Keep track of Africa and Europe recruitments and share the recruitment log with the HR Team on a weekly basis.
• Assist in drafting employment offer letters and contracts, including new contracts, amendments, and renewals. Facilitate all signatures and electronically files for fully executed documents.
• Send out a monthly summary of new and renewed contracts to HR Officer and HR Manager.
• Perform reference and background checks on selected candidates
• Assist in the development of employee materials for on boarding and off boarding. Assist in coordinating new staff meeting schedule with relevant key staff, directors, and (as applicable).
• Track probation reviews for new hires and send final review reminders to manager one month before the end of the probation period
• Update the HRIS and other systems as requested.
• Ensure all statutory payments (NSSF, NHIF and HELB etc) are submitted by or before deadlines
• Provide administrative support to the People and Culture department on a daily basis.
• Respond to employee queries in a timely manner.
• Other relevant projects and duties as assigned.

Qualifications

• At least 2 years progressive experience in Human Resources.
• Experience working with HRIS systems. Familiarity with UKGPro (formerly Ultipro) is an added advantage.
• Proven experience in an international context
• Proactivity is a key requirement for this position
• Excellent organizational skills: able to multitask in a fast paced environment.
• Ability to provide good customer service with patience and a sense of urgency.
• Professional, diplomatic and thoughtful communication skills.
• Strong Computer Skills: Microsoft Office Suite, familiarity with HRIS systems or able to learn
• French fluency will be an added advantage
• Ability to manage sensitive and confidential matters with the highest level of professional.
• Good writing skills
• Strong organizational skills and attention to detail
• Strong level of competence with Excel
• High aptitude