Tender Administrator at Corporate Staffing

Responsibilities.

• Ensure that the tender documents are completed and accurate
• Compilation of tender documents i.e., the ability to draft plans, policies, and procedures and ensure that all mandatory documents are updated.
• Attend tender briefing meetings.
• Maintain accurate records and electronic copies of completed documents.
• Ability to process quotations, and tender extensions.
• Searching for relevant tenders on various platforms.
• Coordination, compilation, and completion of tender documents.
• Ensure the bid process is followed.
• Coordinate collection of tender documents and ensure submissions are made on time.
• Follow up on tenders submitted and maintain a database.
• Update all spreadsheets, databases, and records.
• Organize and schedule meetings.
• Develop/maintain a filing system.
• Responding to emails.

Qualifications and Skills 

• Bachelor’s Degree in a Business-related field.
• Minimum of 4-5 years of experience in a similar position.
• Good understanding of the Tender Bidding/ Project Management Process.
• Understanding of contract terminology, competitive bids, purchase orders, and vendor relationship management.
• Prior experience attending tender briefing meetings.
• Great presentation skills.
• Minute taking in management-level meetings. 
• Proficiency in Microsoft Office Suite.
• Professional attitude and appearance.
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational skills.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Customer service attitude.
• Hands-on experience with office equipment (e.g. Scanners and printers).