Terms of Reference for Management Accountant Consultant at Kenya Private Sector Alliance (KEPSA)

•  Updating various financial records
• Capitalize all assets.
• Retire all assets that were disposed of during the year 2024 in SAP.
• Update the capital fund with project assets for 2024 and record capital grant depreciation in SAP.
• Calculate and record depreciation and amortization expenses for fixed and intangible assets in SAP.
• Lease amortization and updating the Lease Liability account in SAP.
• Conduct a thorough review and validation of financial records and statements to ensure their completeness and accuracy.
• Ensure that the opening balances from the previous accounting period are accurately transferred to the current period.
• Verify and reconcile fixed asset registers.
• Prepare schedules and the requisite supporting documentation for essential balance sheet and income statement accounts.
• Identify and rectify any discrepancies or inconsistencies present in the financial records.
• Download the Trial Balance from SAP and verify it is balanced before sharing it with the external auditors.
• Support the audit process
• Lead the finance and other internal teams to ensure all the reports, schedules and
• supporting documents are in place to facilitate the 2024 external audit
• Prepare final reconciliations and supporting documents for filing.
• Assist in drafting responses to auditor inquiries.
• Collaborate with internal departments to gather additional information as required.
• Ensure audit timelines are met by coordinating and following up on pending deliverables
• Assist in addressing audit findings and recommendations.
• Update financial processes and controls based on audit outcomes.

DELIVERABLES

• Comprehensive financial schedules and reconciliations
• Preparation of final financial statements for the year 2024
• Oversee 2024 external audit process

DURATION OF ENGAGEMENT

• The Consultant will be engaged for a period of three (3) months effective February 17, 2025.

REPORTING AND COMMUNICATION

• The Management Accountant will work closely with the Finance and Procurement team and report to the Ag. Deputy Chief Executive Officer on regular basis by providing updates on the status of the audit process, including any issues or challenges encountered.

QUALIFICATIONS AND COMPETENCIES

• The ideal candidate should possess the following qualifications and competencies:
• A bachelor’s degree in accounting, Finance, or a closely related field is required.
• A professional accounting certification, such as CPA or ACCA, is preferred.
• A member of an accounting professional body such as ICPAK
• A minimum of 10 years of experience in financial accounting and audit processes is essential.
• A thorough understanding of International financial reporting standards and audit requirements is necessary.
• Exceptional analytical and problem-solving skills are required.
• Proficiency and experienced in financial software and ERP systems, particularly SAP, is expected.
• Strong communication and interpersonal skills are imperative