Terms of Reference (TOR) – OSH Audit & Safety Training at Peace Winds Japan

Purpose

• To conduct statutory OSH Audits and deliver structured safety training sessions that identify risks, close compliance gaps, and build staff capacity for emergency response and workplace safety across Dadaab, Kakuma, and Nairobi installations.

Objectives

• Undertake full OSH Audits by DOSHS-approved consultants in Dadaab, Kakuma, and Nairobi.
• Assess compliance with OSHA 2007, Fire Risk Reduction Rules, and Health & Safety guidelines.
• Inspect fire equipment, electrical systems, signage, workshops, and housing blocks.
• Provide Fire Safety Training (including evacuation drills at Dadaab and Kakuma).
• Provide First Aid Training for staff in Dadaab, Kakuma, and Nairobi.
• Facilitate joint training for OSH Committee members in Kakuma.
• Update OSH policies and documentation based on audit findings.
• Strengthen staff awareness and accountability for safety practices

Scope of Work

Comprehensive OSH Audit

• Conduct statutory OSH Audit in Dadaab (DMO + camps), Kakuma offices and workshop, and Nairobi Office.
• Review compliance with OSHA 2007, Fire Risk Reduction Rules, and Health & Safety guidelines.
• Inspect fire equipment, signage, electrical systems, workshops, residential blocks, and offices.
• Assess vehicle and plant workshop safety (Work area,tools, lifting equipment ,PPE use).
• Evaluate staff housing blocks for fire safety, sanitation, and emergency exits.
• Review documentation (risk assessments, incident registers, training records, safety policies).

Training & Capacity Building

• Facilitate joint Training and First Aid Training in Dadaab for OSH Committee.
• Conduct joint training for OSH Committee members in Kakuma.
• Conduct fire drills and evacuation exercises in Dadaab and Kakuma.
• Provide refresher awareness sessions for Nairobi administrative staff.

Policy & Systems Development

• Draft and disseminate updated OSH policies and procedures.
• Develop compliance checklists and assign responsibilities for ongoing monitoring.
• Recommend improvements in housekeeping, cable management, and workshop safety.
• Establish reporting templates for monthly safety monitoring.

Reporting

• Submit interim findings after Dadaab and Kakuma audits.
• Submit final consolidated report covering Dadaab, Kakuma, and Nairobi Office.
• Provide recommendations for continuous compliance and future audits.
• The consultant will charge professional fees for the audit and training services, as will be stipulated in the contract.

Logistics & Support

• Local transport within Dadaab and Kakuma provided by the organization.
• OSH Committee and Admin team to coordinate site access, staff mobilization, and scheduling.
• The organization will provide the consultants with accommodation and meals, In Dadaab and Kakuma as stipulated in their contract.

Timeline

• Dadaab Audit & Training: June 15–19, 2026
• Kakuma Audit & Committee Training: June 22–26, 2026
• Nairobi Office Audit: June 29–30, 2026
• Policy Finalization & Reporting: July 1–5, 2026

Expected Outcomes

• Comprehensive OSH Audit Reports for Dadaab, Kakuma, and Nairobi.
• Installation of safety signage and evacuation readiness.
• Refresher training certificates for OSH committee memebers.
• Documented fire drill outcomes and evacuation readiness.
• Updated OSH policies aligned with statutory requirements.
• Strengthened safety culture across all installations.