Transport Officer at Egerton University

EU/DVC/AFP/2024-0302
Applicants MUST have the following academic/professional qualifications and requirements:

• Bachelor’s degree in the following areas: Logistics, Fleet Management,
• At least three (3) years relevant experience as Assistant Transport Officer grade 11 or its equivalent with relevant experience in Fleet Management.
• A Master’s degree in the relevant field is an added advantage
• A valid AA (Kenya) driving license for all classes.
• Defensive driving certificate from National Youth Service (NYS) of Kenya or its equivalent qualification from a recognized institution;
• Possess an occupational Trade Test I for Drivers and a Certificate in Institutional Driving
• Must be computer literate with experience in using relevant Fleet Management Software
• Certificate of Good Conduct

Duties and Responsibilities

• Overall Management of the Transport Department of the University
• Diagnosing mechanical problems of university vehicles and advising on repairs required
• Maintaining all motor vehicles in serviceable condition and facilitating minor repairs;
• Maintenance of all vehicle records, correct entries and update on vehicle logbooks, other office documentation and status of licenses and insurance policies;
• Renewal of motor vehicle Insurance covers and other road licenses;
• Maintenance and enforcement of service schedules for all the vehicles in the University
• vii. Participate in the development and implementation of the annual Transport
• operations, maintenance plan and drivers' leave plans;
• Reconciliation of motor vehicle work tickets and the tracking system; supervise vehicle online tracking, monitor vehicle movement and trace violations with possible corrective action;
• Fuel and mileage monitoring to identify areas of high and low fuel efficiency for targeted action;
• Reporting of vehicle accidents and mishandling by all authorized drivers;
• Maximization and efficient use of the outsourced transport for logistical operations;
• Ensure all vehicle cleaning vouchers issued are recorded in the motor vehicles cleaning vouchers register for all vehicles cleaned;
• Supervision of all University drivers; workforce development, coaching and discipline management;
• Annual appraisal of drivers;
• Vehicle inspection and handover by drivers before they proceed on leave or any trip; and
• Submission of quarterly and annual reports on the management of Egerton University transport system.