Transport officer at Lake Victoria North Water Services Board

Key Responsibilities / Duties / Tasks

• Managerial / Supervisory Responsibilities
• Coordinate the ordering of new vehicles;
• Manage motor-vehicle file registry and maintain motor-vehicle fleet register
• Supervise drivers in their day-to-day duties;
• Allocate vehicles and duties to drivers;
• Supervise vehicle cleanliness and safety.
• Operational Responsibilities / Tasks
• Supervise drivers for transport and other services.
• Generating reports for transport management Raise requisitions for transport administration, insurance and maintenance of vehicles.
• Compile bills for transport and electricity and ensure making bill settlement on time
• Ensure effecting filling of documents and records management
• Ensure aspects of motor vehicle safety in compliance with GOK regulation.
• Ensure enforcement of the laid down traffic rules and regulatory compliance.
• Ensure compliance on usage of daily Motor Vehicle work tickets by adherence to the operations, duty schedules, among
• other requirements.
• Enforce company Operating Instructions as outlined in the company policies.
• ix. Dispatching, scheduling, and routing for assignment allocation of the company motor vehicles and file associated
• reports.
• Ensure relevant competency to boost deliverables for the section staff by proposing the right training for the team.
• Ensure implementation of existing contracts and cost control.
• Prepare monthly reports on drivers’ utilization, incidences, and challenges.
• Liaising with relevant legal entities and service providers to acquire new motor vehicles, and documentation such as
• Insurance, Authority to work beyond official hours, work tickets, Inspection stickers, Road licences and safety gadgets
• (speed limiters and Tracking devices).
• Executing company business on matters Motor Vehicles Via the National Transport Safety Authority (NTSA) online portal.
• Coordination of the new Company Motor Vehicle and number plate Registration.
• Prepare maintenance / repair schedules for vehicles;
• Ensure all vehicles are kept in good condition;
• Analyze work-tickets and ensure compliance;
• Receive and compile motor vehicle statistics for management use;
• Manage motor-vehicle file registry and maintain motor-vehicle fleet register;
• Coordinate the ordering of new vehicles;
• Vehicle insurance and licensing.
• Application of Company colour change – To authorize LVNWWDA corporate branding.
• Coordinate the application of change of particulars, Engine in case such need arises – this apply to authorized vendor
• recommendation.
• Coordinate transfer of motor vehicle ownership in the Company/Staff Car scheme.
• Coordinate transfer of ownership Application whenever motor vehicles have been disposed or auctioned.
• Coordinate the change of Reflective number plate of the project handed over motor vehicles.
• Coordination in the Replacement of motor vehicle number plates if they are Lost or Damaged.
• Coordination of the applications for new logbook. Tracking of company registered motor vehicle logbooks to ensure
• issuance and safe custody by company secretary office and Duplicate logbook application in case of loss.
• Coordination and launching of the online accidents report on company/staff motor vehicles.
• Coordination in the application of Speed Governor Certification and installation.

Job Dimensions:

• Financial Responsibility:
• Handle petty cash.
• Responsibility for Physical Assets
• Responsible for physical assets assigned by the institution.
• Decision Making / Job Influence
• Make decisions using standard operating procedures.
• Assign work to subordinates.
• Working Conditions:
• 90% Office setting, 10% fieldwork
• Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic Qualifications

• Bachelor’s Degree in Business Administration and mechanical engineering or its equivalent qualification from a recognized institution.
• Professional Qualifications / Membership to professional bodies
• N/A
• Previous relevant work experience required.
• Four (4) years’ work experience.
• Functional Skills/Behavioural Competencies/Attributes:
• Proficiency in ICT;
• Strategic thinking;
• Strong communication and reporting skills;
• Managerial skills and ability to lead teams;
• Mentoring, coaching and leadership skills;
• Interpersonal skills;
• Team player;
• Integrity;
• Fulfil the requirements of Chapter Six of the constitution.