Openings at Lake Victoria North Water Services Board

Job Purpose
Senior Officer Resource Mobilization is responsible for coordination of resource mobilization and all fundraising and proposal writing. This office uses entrepreneurial approach in working with other staff of the Agency to develop and submit high quality institutional and high value donor proposals that are aligned with defined priorities, demonstrate impact, and offer value for money. The office is proactive in identifying new and non–traditional sources of funding from a range of institutional donors and working to leverage LVNWWDA funding
Key Responsibilities/ Duties / Tasks
Managerial / Supervisory Responsibilities

• Implementing policies and strategies relating to resource mobilization;
• Monitoring utilization of Project development annual budget and annual project work plan;
• Organize resource mobilization events for example, Donor Round Tables.
• Monitor donor policies trends and funding mechanism
• Facilitate the development of Agency Resource Mobilization Strategy that includes securing new, diverse and additional
• resources. The strategy should respond to the Agency’s funding needs.
• Operational Responsibilities / Tasks
• Conduct and develop a 5–year funding needs assessment for the Agency in tandem with the strategic plan
• Develop a Resource Mobilization Manual that includes standard operating procedures and processes; and define the
• direction of resource acquisition and utilization, approvals and follow up.
• Conducting research on potential donors/partners such as trusts, foundations, companies and high net worth
• individuals. This includes proactively identifying funding opportunities, as soon as or ideally before they become public
• knowledge and constantly scan the horizon, network and solicit donor intelligence and share information on donor
• profiles (policies, preferences, geographical focus).
• Draft appealing proposals and concepts to diverse sources, including development partners, corporate, academia,
• policy–makers, philanthropists, and foundations.
• Produce Resource Mobilisation Plans and Reports as per stipulated periods and requirements. Includes close working
• relation with the Finance team in development of appropriate budgets.
• Developing, managing and updating Friends of Agency databases to record their contacts and preference information;
• Maintaining a network of corporate contacts and effectively managing and maximizing these relationships.
• Develop and Strengthen Partnerships for Joint Proposal Writing especially with credible organizations in the country.
• Includes registering with relevant fund raising associations.
• Build staff capacity on resource mobilization at all levels, including development of tools and skills to aid staff in
• resource mobilization. This will also include, internally building a case for Resource Mobilization by sensitizing staff on
• the proposition for mobilizing resources.
• Maintain relations with donors and ensure they are consistently and timely informed on important operational Issues.
• This includes effective communication with donors’ focal points and being focal point for resource mobilisation and
• sustainability activities
• Analyze and structure quantitative financial models for informed decision making
• Explore on various funding models and advice the Manager appropriately

Job Dimensions:

• Financial Responsibility
• Participate in the development of the department’s budget.
• Responsibility for Physical Assets
• Computers and office equipment.
• Decision Making / Job Influence
• Proven competency in written and spoken English
• Proven skills in developing and writing successful funding proposals.
• Excellent editorial skills
• Excellent Interpersonal and relationship skills;
• Communication skills;
• Lobbying and mobilizing skills;
• Entrepreneurial skills
• Persuasive writing skills
• Presentation skills
• Strong networking skills
• Strong organizational and time management skills

Working Conditions

• 80% Office setting, 20% fieldwork.
• Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

• A Bachelor’s Degree Social Sciences or Communications, Marketing, Public Relations, Business Development, Development Studies, International Relations, Public Administration and Business Administration or equivalent qualifications from a recognized institution;
• Short courses in resource mobilization and funding is an added advantage
• Professional Qualifications / Membership to professional bodies
• Be a member of a relevant professional body where applicable.
• Previous relevant work experience required.
• At least six (6) years’ work experience in Resource Mobilization in public service or private sector, three (3) of which must be in a supervisory position.
• At least three(3) years’ experience in donor relationship in public or private sector

Functional Skills, Behavioral Competencies/Attributes:

• Proficiency in ICT;
• Demonstrated experience in navigating political and strategic discussions objectively and diplomatically
• Innovative and creative in problem solving
• Experienced in structuring and analysing quantitative financial models for informed decision making
• Demonstrated experience in managing external donors/stakeholders
• Excellent business oriented, verbal, visual and written communication
• Fulfil the requirements of Chapter Six of the constitution.

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Key Responsibilities / Duties / Tasks

• Managerial / Supervisory Responsibilities
• Coordinate the ordering of new vehicles;
• Manage motor-vehicle file registry and maintain motor-vehicle fleet register
• Supervise drivers in their day-to-day duties;
• Allocate vehicles and duties to drivers;
• Supervise vehicle cleanliness and safety.
• Operational Responsibilities / Tasks
• Supervise drivers for transport and other services.
• Generating reports for transport management Raise requisitions for transport administration, insurance and maintenance of vehicles.
• Compile bills for transport and electricity and ensure making bill settlement on time
• Ensure effecting filling of documents and records management
• Ensure aspects of motor vehicle safety in compliance with GOK regulation.
• Ensure enforcement of the laid down traffic rules and regulatory compliance.
• Ensure compliance on usage of daily Motor Vehicle work tickets by adherence to the operations, duty schedules, among
• other requirements.
• Enforce company Operating Instructions as outlined in the company policies.
• ix. Dispatching, scheduling, and routing for assignment allocation of the company motor vehicles and file associated
• reports.
• Ensure relevant competency to boost deliverables for the section staff by proposing the right training for the team.
• Ensure implementation of existing contracts and cost control.
• Prepare monthly reports on drivers’ utilization, incidences, and challenges.
• Liaising with relevant legal entities and service providers to acquire new motor vehicles, and documentation such as
• Insurance, Authority to work beyond official hours, work tickets, Inspection stickers, Road licences and safety gadgets
• (speed limiters and Tracking devices).
• Executing company business on matters Motor Vehicles Via the National Transport Safety Authority (NTSA) online portal.
• Coordination of the new Company Motor Vehicle and number plate Registration.
• Prepare maintenance / repair schedules for vehicles;
• Ensure all vehicles are kept in good condition;
• Analyze work-tickets and ensure compliance;
• Receive and compile motor vehicle statistics for management use;
• Manage motor-vehicle file registry and maintain motor-vehicle fleet register;
• Coordinate the ordering of new vehicles;
• Vehicle insurance and licensing.
• Application of Company colour change – To authorize LVNWWDA corporate branding.
• Coordinate the application of change of particulars, Engine in case such need arises – this apply to authorized vendor
• recommendation.
• Coordinate transfer of motor vehicle ownership in the Company/Staff Car scheme.
• Coordinate transfer of ownership Application whenever motor vehicles have been disposed or auctioned.
• Coordinate the change of Reflective number plate of the project handed over motor vehicles.
• Coordination in the Replacement of motor vehicle number plates if they are Lost or Damaged.
• Coordination of the applications for new logbook. Tracking of company registered motor vehicle logbooks to ensure
• issuance and safe custody by company secretary office and Duplicate logbook application in case of loss.
• Coordination and launching of the online accidents report on company/staff motor vehicles.
• Coordination in the application of Speed Governor Certification and installation.

Job Dimensions:

• Financial Responsibility:
• Handle petty cash.
• Responsibility for Physical Assets
• Responsible for physical assets assigned by the institution.
• Decision Making / Job Influence
• Make decisions using standard operating procedures.
• Assign work to subordinates.
• Working Conditions:
• 90% Office setting, 10% fieldwork
• Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic Qualifications

• Bachelor’s Degree in Business Administration and mechanical engineering or its equivalent qualification from a recognized institution.
• Professional Qualifications / Membership to professional bodies
• N/A
• Previous relevant work experience required.
• Four (4) years’ work experience.
• Functional Skills/Behavioural Competencies/Attributes:
• Proficiency in ICT;
• Strategic thinking;
• Strong communication and reporting skills;
• Managerial skills and ability to lead teams;
• Mentoring, coaching and leadership skills;
• Interpersonal skills;
• Team player;
• Integrity;
• Fulfil the requirements of Chapter Six of the constitution.

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Job Purpose
Responsible for providing independent objective assurance on the effectiveness of the Agency’s, Risk Management, Internal Controls and Governance processes to support the achievement of its mandate and strategic objectives.
Key Responsibilities/ Duties / Tasks

• Managerial / Supervisory Responsibilities
• Plan and organize audit officers for various audit assignments and providing reports relevant for informed decision making
• Coordinate and allocate work to staff in the division to ensure targets are met and that time is properly utilized.
• Coordinate the implementation of the annual staff training and development programmes
• Coordinate the physical inspection of infrastructure to ensure they meet the required operational & technical specifications and standards.
• Oversee the audit of all engineering contracts, projects, operations and maintenance activities to ensure the Agency realizes value for money
• Coordinate the preparation of quarterly and annual department reports
• Performing consulting and advisory services related to governance, risk management and control as appropriate for the Agency.
• Evaluating risk exposure relating to achievement of the organization’s strategic objectives.
• Oversee the maintenance of certified ISO standards.
• Give an assurance as to whether the integrated management system conforms to the requirements of the International Standards
• Coordinate external audits (ISO) with certification body (KEBs)
• Lead the audit teams in the implementation of annual risk based audit plans
• Mentor and coach of staff

Operational Responsibilities / Tasks

• Review audit reports prepared by staff in the division to ensure all the requisite audit areas are covered and details captured
• Participate in adhoc policy formulation committees for quality assurance
• Participate in the investigation of significant suspected fraudulent activities within the Agency and notify management and the audit committee of the results.
• Review audit findings with audit teams, the auditees, appraising and evaluating sufficiency of management comments and actions
• Assess compliance with existing laws, regulations, policies, plans and procedures, accounting standards and contractual obligations
• Discuss the audit findings with the departmental managers and follow–up audits to determine whether appropriate action has been taken on areas audited.
• Develop and implementing the use of innovative approaches in performing independent assessment of systems, controls and efficiencies guided by professional standards.
• Evaluating the reliability and integrity of information and the means used to identify, measure, classify, and report such information.
• Evaluating the systems established to ensure compliance with those policies, plans, procedures, laws, and regulations, which could have a significant impact on the organization.
• Evaluating the means of safeguarding assets and, as appropriate, verifying the existence of such assets.
• Evaluating operations or programs to ascertain whether results are consistent with established objectives and goals and whether the operations or programs are being carried out as planned.
• Participate in external audit exercises for the Agency;
• Review audit tests and procedures prepared by the audit team to determine the effectiveness and efficiency in implementation of projects and engineering/technical services.
• Ensure that audit files and records are properly maintained and managed by the audit officers
• Provide input in the development of strategies, policies and procedures to ensure objectives are met as planned and actions are properly guided in reaching decision
• Follow up implementation of Internal and external audit recommendation and Board of Directors resolutions and report status to Chief Manager Internal Audit
• Provide input in the preparation of risk based audit work plan and Budget
• Offer alternate secretarial services to the Governance &Audit Committee of the Board
• Report on the performance of the integrated management system and opportunities for improvement in particular top management and Governance &Audit Committee of the Board.
• Review and plan for ISO internal audits and management reviews
• Follow–up to ensure non–conformities are effectively addressed during ISO audits

Job Dimensions:

• Financial Responsibility
• Administers an annual budget of Kshs 50 million.
• Responsibility for Physical Assets
• Computer and Office equipment
• Decision Making / Job Influence
• Makes strategic, operational and financial decisions
• Stakeholder coordination
• Plans the work of subordinates.
• Assigns work to subordinates
• Monitors subordinates work performance.
• Appraises/evaluates subordinates’ performance.
• Working Conditions
• Works within the office and travels to project sites (50% office, 50% fieldwork)

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

• Bachelor’s degree in any of the following disciplines: –Commerce (Accounting option); Commerce (Finance option); Business Administration (Accounting option) or equivalent qualification from a recognized institution.
• Master’s degree in any of the following disciplines:–Business Administration (Finance); Business Administration (Accounting); Master of Science in Finance or equivalent qualification from a recognized institution will be an added advantage
• Professional Qualifications / Membership to professional bodies
• Fulfil the requirements of Chapter Six of the constitution. Certified Public Accountants (CPA) Examination; Certified
• Chartered Accountants (ACCA) or equivalent qualification from a recognized institution
• Be a Certified Information System Auditors (C.I.S.A) from a recognized institution
• Be Registered with the Institute of Certified Public Accountants of Kenya (ICPAK);
• Be a Certified Internal Auditor (C.I.A) from Institute of Internal Auditors;
• Have Leadership Course lasting not less than four (4) weeks from a recognized institution
• Previous relevant work experience required.
• Six (6) years relevant working experience, with at least three (3) years at supervisory level
• Knowledge on Internal Audit Standards and Code of Ethics
• Knowledge on Risk Management
• Knowledge in project management
• Functional Skills, Behavioural Competencies/Attributes:
• Proficiency in ICT;
• Ability to identify, set and achieve objectives and goals;
• Ability to implement change management strategies;
• Highly developed written and verbal communication skills including the ability to present complex reports at a senior management level;
• Strong managerial skills and ability to lead teams;
• Mentoring, coaching and leadership skills;
• Attention to detail;
• Problem solving and analytical skills;
• Interpersonal and negotiation skills;
• Integrity and professionalism;
• Social and Emotional Intelligence;
• Fulfil the requirements of Chapter Six of the constitution.

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Job Purpose
The division is responsible for the management of the overall Corporate Communications function of the Agency including building a brand for the Agency, consolidating and communicating the Agency’s messages to the public, manage stakeholder relations, undertake activities , implement the Agency’s corporate social responsibility policy programs , external and internal communication strategies to ensure that unified, consistent and positive messages define and promote the corporate identity and mission

Key Responsibilities/ Duties / Tasks

• Managerial / Supervisory Responsibilities
• Develop, manage and oversee implementation of the Agency’s communication strategy and policies.
• Image and relationship management – establish and implement strategies for building and maintaining positive image and relationships with the various segments of the Agency’s Stakeholders and public.
• Plan, co–ordinate and manage public and corporate events to ensure high visibility of the Agency’s brand;
• Develop, produce and manage information, education and communication (IEC) materials including newsletters,
• brochures, flier, fact sheets, reports and other printed materials designed for the general public.
• Develop, manage and oversee implementation of corporate social responsibility programs and activities.
• Manage the Agency’s website
• Manage digital communication and social media presence;
• Develop and manage of Crisis Communication Strategies and plans.
• Mainstream media management: – media liaisons, relations, placements, monitoring and research.
• Develop and maintain effective communication networks with the various stakeholder groups.
• Manage public queries, complaints and complements on the Agency
• Develop and oversee implementation of Access to Information policy
• Perform communications research and monitor the progress of various communication strategies
• Develop effective communication procedures and policies for various situations and crises
• Manage media enquiry
• Manage complains from stakeholders and feedback on inquiries
• Manage risks within the division
• Ensure ISO standards (QMS EMS. ISMS) are understood internalised and implemented by staff in the division

Job Dimensions:

• Financial Responsibility
• Administer an annual communications budget of KES 50 Million.
• Responsibility for Physical Assets
• Computer office equipment, camera, communication materials.
• Decision Making / Job Influence
• Both Managerial and Operational decisions
• Working Conditions
• Office setting and fieldwork (60% office, 40% fieldwork)
• Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

• Have a Bachelor’s Degree in Communications or equivalent qualification from a recognized institution;
• Master’s Degree in Social Sciences or equivalent qualification from a recognized Institution will be an added advantage
• Professional Qualifications / Membership to professional bodies
• Management course lasting not less four (4) weeks from a recognized institution;
• Member of a relevant professional body.
• Previous relevant work experience required.
• Six (6) years of work experience, three (3) of which should have been in supervisory role

Functional Skills and Behavioral Competencies/Attributes:

• Proficiency in ICT;
• Ability to identify, set and achieve objectives and goals;
• Ability to implement change management strategies;
• Highly developed written and verbal communication skills including the ability to present complex reports at a senior management level;
• Strong managerial skills and ability to lead teams;
• Mentoring, coaching and leadership skills;
• Attention to detail;
• Problem solving and analytical skills;
• Interpersonal and negotiation skills;
• Integrity and professionalism;
• Social and Emotional Intelligence;
• Fulfill the requirements of Chapter Six of the constitution.

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Job Purpose
The purpose of this job therefore is to ensure that the Agency acquires highly skilled staff, provide continuous improvement of staff compensation & pension, welfare and maintenance of harmonious employee relations .They are also are responsible for organizational analysis and design, recruitment and selection, training and development, performance appraisal, career and succession planning, and management of employee relations within the Agency.
Key Responsibilities/ Duties / Tasks

• Managerial / Supervisory Responsibilities
• Providing leadership in development and implementation of human resource management and development strategy, policies and procedures;
• Overseeing payroll administration
• Developing, recommending and ensuring effective implementation of staff compensation and rewards systems
• Ensuring implementation of health and safety programmes;
• Promoting development of staff welfare programmes;
• vCustodian of staff records and ensure that staff data base is reviewed and updated
• Overseeing the development and implementation of an effective staff performance management system; and
• Ensuring development and implementation of annual training and development Plan.
• Developing and reviewing the Agency Human Resource Policies, Procedures and Processes;
• Overseeing the implementation of Human Resource policies;
• Developing and evaluating staff career guidelines and succession plan to determine their effectiveness as tools for staff attraction, retention, motivation and job satisfaction;
• Overseeing the implementation of staff benefits schemes and rewards systems as ways of improving staff motivation, job satisfaction, attraction and retention;
• Developing and monitoring the implementation of the human resource plans to ensure optimal staffing levels in line with Agency policies;
• Proposing and submitting the annual budget for the division;
• Undertaking periodic job evaluation reviews;
• Developing and maintaining harmonious and productive employee relations in the Agency.
• Formulating reward management and remuneration policies and strategies that attract, retain and motivate employee to higher productivity;
• Advising on a fair and equitable compensation of employees;
• Overseeing the provision of insurance, records and Motor Transport management and other administrative services to
• the Agency;
• Overseeing the development and implementation of policies, strategies and guidelines relating to the Divisions;
• Overseeing employee development, performance and career management programmes to improve individual and corporate performance;
• Advising the Chief Manager Corporate Services on recommendations relating to employee satisfaction, turnover and retention
• Advising other line managers on matters relating to human resources management and emerging issues
• Developing and evaluating staff career guidelines and succession planning to determine their effectiveness as tools for
• staff attraction, retention motivation and job satisfaction.
• Coordinating the implementation of quality management systems in the Division; Monitoring the implementation of
• the Division’s risk framework and generate relevant reports;
• Advising Management on appropriate organizational structures, business processes and change management to maximize on organizational effectiveness.
• Designing strategies of impact of training programmes
• Overseeing the implementation of recommendation on the impact of training programmes and taking action.
• Managing and coordination induction programmes for new employees.

Operational Responsibilities / Tasks

• Ensuring adequate utilization of resources and budget allocation for the Department.Guiding the Agency on relevant employment legislations and other statutes relating to human resource
• Enforcing compliance of legislations to promote fairness and harmony in the Agency;
• Preparing Board papers and providing secretarial services to Finance and Administration Committee of the Agency;
• Implementing Board decisions on matters relating to the human resources and Administration within the Agency;
• Submitting statutory and periodic reports to various government agencies;
• mplementing various government Circulars relating to human resource in the Company; and
• Preparing and submitting the annual budget for the division;
• Nature a positive working environment
• Undertaking periodic job evaluation reviews;
• Interpreting and ensuring compliance to labour legislations and other statutes relating to employee relations and welfare;
• mplementing the grievance handling and dispute resolution procedure;
• Ensuring provision of staff health-care and recreation services; and
• Implementing government directive in relation to Gender Mainstreaming, ADA, HIV, National Cohesion and Disability Mainstreaming.
• Undertake performance appraisals and management in the Agency.
• Review employee final payments for accuracy and compliance with labour laws
• Promoting conducive work environment to attain optimal staff performance
• Ensure the provision of optimum insurance cover of the assets and human resources of the Agency
• Ensuring inventory management

Job Dimensions:

• Financial Responsibility
• The job holder initiates the release of annual divisional budget of Kes 500 million
• Responsibility for Physical Assets Computers and office equipment, buildings, motor vehicle and motor bikes, land
• Decision Making / Job Influence
• This position is responsible for both managerial and operational decision
• Working Conditions
• 90% Office setting, 10% fieldwork
• Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

• Bachelor is Degree in Human Resource Management, Business management, commerce or equivalent qualification from a recognized Institution
• Master’s Degree in Human Resource Management or equivalent qualification from a recognized Institution will be an added advantage;
• Proficiency in computer applications;
• Professional Qualifications / Membership to professional bodies
• Post Graduate Diploma/Higher National diploma in Human Resource Management from a recognized institution.
• Be a registered Member of the Institute of Human Resource Management;
• Have Valid Practicing License;
• Have shown merit and ability as reflected in work performance and results.
• Previous relevant work experience required.
• Have a minimum period of ten (10) years relevant work experience five (5) of which should have been in a supervisory position.

Functional Skills and Behavioral Competencies/Attributes:

• Proficiency in ICT;
• Ability to identify, set and achieve objectives and goals;
• Ability to implement change management strategies;
• Highly developed written and verbal communication skills including the ability to present complex reports at a senior management level;
• Strong managerial skills and ability to lead teams;
• Mentoring, coaching and leadership skills;
• Attention to detail;
• Problem solving and analytical skills;
• Interpersonal and negotiation skills;
• Integrity and professionalism;
• Social and Emotional Intelligence;
• Fulfil the requirements of Chapter Six of the constitution