Transport Payment Processing Officer at Q-Sourcing Servtec Group

Job Purpose

• The Transport Payment Processing Officer is responsible for managing and verifying transport documentation required for hauler payments. This role ensures accuracy and completeness of transport billing documentation by verifying Proof of Delivery (POD) documents, validates proforma invoice information, and supports the payment processing workflow by maintaining proper documentation and reporting.

Key Responsibilities

• Receive and review Hauler copy Proof of Delivery (POD) documents submitted by transporters for billing purposes.
• Confirm the completeness of POD documentation against the logistics copy tracker provided by the Archives team.
• Verify that the Proforma Invoice (PFI) details correspond accurately with the attached Hauler PODs.
• Check that all required Customers, KBL, and warehouse stamps are properly appended on the POD documents.
• Stamp and confirm verified PODs for onward submission to the payment processing team.
• Update and maintain verified PFI reports in the designated payment processing template.
• Prepare and share a list of outstanding or pending PODs that have not yet been invoiced.

Key Performance Indicators (KPIs)

• Accuracy of document verification.
• Timeliness of POD verification and submission for payment processing.
• Completeness of documentation before payment authorization.
• Effective tracking and reporting of outstanding PODs.

Required Skills and Competencies

• Strong attention to detail and document verification skills.
• Good record-keeping and reporting ability.
• Basic proficiency in Microsoft Excel and document management systems.
• Ability to follow compliance procedures and verification controls.
• Good communication and coordination skills with logistics, archives, and finance teams.

Minimum Academic Qualifications

• Diploma or Degree in Logistics, Supply Chain Management, Accounting, or Business Administration (or equivalent experience).
• Experience in transport operations, logistics documentation, or invoice verification is an added advantage.