Tupande Procurement Senior Coordinator - BU Support at One Acre Fund

About the Role

• Tupande Procurement Senior Coordinator plays a critical role in ensuring smooth and efficient execution of procurement projects by closely aligning with business units (BUs) needs, controlling spend, and improving procurement processes. This role involves managing the full procurement lifecycle for assigned BU procurement  projects, supporting supplier and stakeholder relationships, driving process improvements, and maintaining strict contract management and compliance. The coordinator also provides performance tracking and reporting to facilitate strategic decision-making and continuous enhancement of procurement activities.

Responsibilities

Targeted process and performance  improvement

• Support cross-functional improvement initiatives by helping develop templates, SOPs, and training materials.
• Coordinate periodic reviews with assigned  Business Units to clear aged Procurement Requests (PRs) and Purchase Orders (POs).
• Perform root cause analysis to identify bottlenecks and improve PR to PO turnaround time.
• Identify capability gaps and propose practical, incremental improvements to strengthen processes and team performance.
• Facilitate effective collaboration between BU and PRO teams to ensure alignment on priorities, timelines, and deliverables.
• Promote proactive communication between BU units and PRO to support timely planning, coordination, and issue resolution.

Strategic sourcing responsibilities

• Define the scope and profile of assigned procurement categories.
• Conduct comprehensive spend analysis, market analysis, and profile demand/supply markets to identify opportunities.
• Develop strategic sourcing strategies, setting clear objectives for cost savings, quality improvement, risk mitigation, and determining appropriate tactics.
• Identify, evaluate, and pre-qualify potential suppliers based on strategic needs.
• Lead RFx processes, including negotiation of pricing, Service Level Agreements (SLAs), payment terms, delivery windows, and change management processes, while integrating selected suppliers into planning systems.
• Finalize and execute contracts, ensuring all terms and conditions are clearly defined and favorable.
• Monitor supplier performance against contract terms, drive continuous improvement initiatives, and hold regular business review meetings to ensure costs are consistently driven down.

Reporting and documentation

• Prepare routine reports and dashboards on procurement project progress, highlighting status updates, risks, and key actions for timely decision-making.
• Support data collection and analysis, including responding to ad-hoc market research requests that inform sourcing decisions and category strategies.
• Capture and document supplier performance data to help drive improvements in service levels, quality, and on-time delivery.
• Analyse cost drivers by Business Unit, identifying short-, medium-, and long-term trends to support planning and spend management.
• Work with other BU coordinators to promote standardization and consolidation of requirements, helping reduce duplication and improve sourcing efficiency across BUs.
• Monitor KPI performance for assigned procurement projects and follow up on corrective actions when targets are not met.
• Maintain clear, organized, and audit-ready documentation for all procurement transactions to support compliance and transparency.
• The Tupande Procurement Senior Coordinator will also perform any other duties as assigned by the manager.

Qualifications

Across all roles, these are the general qualifications we look for. For this role specifically, you will have:

• Strong communication skills.
• Analytical Skills: Ability to apply logical thinking and problem-solving techniques to break down complex issues and reach sound conclusions.
• Data Analysis Skills: Proven ability to collect, analyze, and interpret large datasets to inform decision-making. Advanced proficiency in data manipulation and visualization tools, including expertise in Excel (Pivot Tables, Lookups, and Array formulas).
• Solid stakeholder management skills
• Strong working knowledge of process improvement tools and methodologies, DMAIC, 5Whys
• Supply chain risk management skills
• Commercial contracting skills
• Strategic sourcing skills
• Supplier relationship management skills
• Commercial negotiation skills
• Minimum 3 years of work experience in a demanding professional environment.
• Bachelor's degree in procurement, project management, business strategy, or related discipline. Candidates with higher diploma and extensive relevant experience may also qualify.
• Professional qualification e.g CIPS, CILT preferred
• Familiarity with procurement models, sourcing frameworks, and PR-PO systems such as Odoo or Power BI
• Language: Fluent in English and Kiswahili preferred.