TWENDE Driver at National Drought Management Authority

Position Summary/Purpose

The function of Drivers entails: Under the supervision of the Project Accountant(PA), the duties include driving and maintenance of project vehicles. He/she will be responsible for driving the staff within and outside the duty station. Part of this will be in the arid and semi– arid counties where NDMA county offices and project activities are implemented. Assisting the Project Accountant (PA) in the undertaking office, administrative and clerical duties assigned to him/her; Assisting the Project Accountant in processing relevant payments such as daily subsistence allowances, local travel reimbursements to staff, and other stakeholders attending meetings, workshops or other project-related events within and outside the duty station; undertake messenger duties within the office.

Job Description
Duties and responsibilities will entail:

• Assisting project accountant with clerical, transport logistics, and office administrative duties such as photocopying, filing, record keeping, receiving, filing, and distributing official correspondence
• Receiving, transmitting, and making office telephone calls, fax transmissions, and scanning of official documents
• Assisting Project accountant and other project staff in office, administrative, and clerical duties such as facilitation of meetings, workshops and seminars, on a need basis, processing of payments such as night out allowances, lunch allowances, bus fare refunds and other project expenses, under the supervision the project accountant.
• Driving project staff and other stakeholders for local and field missions relating to implementation of project activities, in various parts of the country.
• Recording all trips made by project vehicles in the official work ticket form 
• Ensuring the work ticket is submitted to immediate supervisor for regular review, and storage
• Meeting and transporting visitors and other stakeholders working with the project from time to time.
• Responsible for the day-to-day maintenance of project motor vehicles allocated to him/her, checking oil, water, battery, brakes, tyres and other accessories, including performance of minor repairs and arranging for other repairs.
• Scheduling of regular/ periodic maintenance and repairs (minor and major service and repairs) of project vehicles allocated to him/her
• Preparing Back to Office forms for self and assisting officers to prepare their Back to Office forms/claims for missions undertaken.
• Assisting the project accountant in the stamping of paid-out finance documents and sequentially filing the same and in the preparation and arranging of financial documents for audit
• Performs other ad-hoc duties that may be allocated by the project accountant or project staff from time to time 

Person Specification

For appointment to this grade, a candidate must have:

• Kenya Certificate of Secondary Education (KCSE) mean Grade D or its equivalent qualification;
• Occupational Trade Test I/II/III for Drivers;
• Valid driving license with endorsement free from any current endorsement (s) for the class(es) of vehicle(s) Class (s) B, C, and D with driving experience of 8 years.
• First-Aid Certificate Course lasting not less than one (I) week from St. John Ambulance or Kenya Institute of Highway and Building Technology (KIHBT) or any other recognized Institution.
• A certificate in the customer care course will also be an added advantage
• Proficiency in computer applications
• Valid Certificate of Good Conduct.