Officer, Program Administration at VillageReach

Requirements

Essential Duties and Responsibilities include the following. Other duties, responsibilities, and activities may change or be assigned at any time.

• Support Award Managers, Team Resource Leads, and Opportunity Leads across the Partnerships & Impact and Global Technical Teams to ensure that the budgeting system accurately reflects the latest assumptions.
• Support Award Managers on monthly reviews, reclass requests, and reforecasting awards through collaboration across teams.
• Support Team Resource Leads on monthly reviews of overhead budget, labor levelling exercises, and reforecasting.
• Support Opportunity Leads in budgeting out team time and expenses for every new proposal, and if the Lead is on Partnerships & Impact or Global Technical Teams, ensure overall budget across teams has adequate and accurate inputs, has followed the correct internal review processes, and is accurately drawn through to the donor budget template.
• Act as liaison between Partnerships & Impact and Global Technical Teams and the Global Operations Team to ensure that required SOPs are followed and approvals are sought on contracting, award management, and business development.
• Partner with the Global Grants & Contracts and Finance teams to ensure compliance with legal, funder, and VillageReach requirements.

Competencies:

The following competencies reflect what is expected of all VillageReach employees; including examples of how one might demonstrate each of these competencies in one’s role.

• Personal Motivation and Drive: Is self-directed in one’s approach to work, but asks for help when needed; holds oneself accountable; undertakes self-development activities; seeks to build and master new skills; looks for and takes advantage of opportunities within the organization
• Collaboration & Effective Communication: Establishes and maintains effective relations with coworkers, partners & stakeholders and external parties; works collaboratively with others to accomplish organizational and team goals and objectives; works actively to resolve conflicts; expresses ideas and thoughts effectively; selects and uses appropriate communication methods and maintains meaningful communication with virtual coworkers and other parties to keep them informed
• Commitment to Diversity & Inclusion: Takes personal responsibility for and supports others across the organization in creating and sustaining a diverse work environment where individuals are welcomed, valued, respected and supported; personally committed to attaining cultural competency including self-awareness of one’s own attitudes about culture and cross-cultural interactions; exhibits the willingness and ability to engage openly and respectfully around issues of race, colonialism, identity and culture; upholds equity in access to sharing of information, ideas, and opportunities throughout VillageReach
• Commitment to Excellence: Produces a high output of work, both in terms of quality and quantity; looks for ways to improve and promote quality; monitors work to ensure quality; has a personal commitment to the mission of VillageReach
• Solution Orientation & Innovation: Focuses on results and desired outcomes and how to best achieve them; gets the job done; sees opportunities for creative problem-solving while staying within the parameters of good practice; sees old problems in new ways and has novel approaches to solving those problems; contributes original and/or resourceful ideas to their area of responsibility; is able to consider and articulate risks and consequences of proposed innovations and factor these into decision-making

Requirements

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Supervisory Responsibilities:
This position has no supervisory responsibilities.
Education & Experience:

• Bachelor’s degree or equivalent education and experience in finance, accounting, or related field.
• At least 3-5 years of experience, with at least 2 managing and analyzing budgets, grant finances, and compliance (public sector grants a plus)
• Demonstrated financial management skills within the global non-profit sector
• Experience with financial reporting
• Demonstrated familiarity with contract language and grant cost policy adherence
• Written and verbal fluency in English and Portuguese or French.
• USAID experience preferred but not essential

Other Qualifications:

• Compliance with VillageReach’s COVID-19 vaccination policy.
• Established cultural competency in partnering with racial, cultural and linguistically diverse groups.
• Demonstrated understanding of challenges with working in rural, underserved and low-income context; experience living in and/or working in a low-income country a plus.
• Experience working in a geographically dispersed workplace using remote communication technologies and techniques a plus.
• Proficient in Microsoft Office Suite (Word, PowerPoint, Outlook, Excel) and comfortable in a fast-paced technical environment. Advanced skills in Excel.
• Operationally-minded with strong attention to detail.
• Familiarity with budgeting software, data visualization software, and CRM platforms