Volunteer Finance Assistant at International Rescue Committee

Requisition ID: req24529

Job Description

Key Responsibilities

Cash & Bank payments processing

• Assist with maintaining both Kshs. and USD petty cash at the set limits and take responsibility of any cash differences arising.
• Ensure that there is sufficient petty cash at all times for Ksh. and USD for smooth operation
• Ensure all Petty cash payments are properly supported and duly authorized per IRC delineation schedule before disbursement.
• Ensuring that authorizations on the payment requests are in line with the approved limits per the delineation chart
• Preparation of petty cash spreadsheets to upload stage ready for review by FA at the end of the month.
• Ensure that a supervised petty cash counts are performed every Friday.
• Devise a cash replenishment schedule to minimize weekly bank visits
• Ensure authorized receipts are correctly coded and issued upon receipt of monies.
• Maintaining the receipt book and ensuring that authorized receipts are issued upon receipt of monies.
• Assist with reconciliation of USD bank account and preparation of spreadsheets to upload stage ready for review monthly

Filing and Digital Filling

• Maintain an organized and well-documented (all files must be labeled properly and visibly) and sequential filing system for all cash disbursement vouchers
• Before filing, ensure that all documents have been stamped ‘PAID’ including cash payment reference details.
• Scanning all financial documents and digitally filling them.

Audit Facilitation

• Retrieving, reviewing and filling back audit documents.

Other

• To maintain an organized and well-documented bank correspondences file ensuring it’s continuously updated.
• Work closely with Finance Assistant to ensure effective training.
• Assist Finance Assistant with cashbook update and maintenance.
• Any other duties as may be assigned by supervisor.

Qualifications

• A bachelor’s degree in accounting, Business Administration, Commerce or Finance with CPA 1