Warehouse Associate/Officer, Outreach Administration at Aga Khan University Hospital

Job Purpose

To effectively and efficiently manage inventory required and dispatched to AKUH, N Outreach locations to ensure continuity of supplies by closely monitoring of stock movement and stock levels and by also appropriately planning staff working schedules to achieve departmental and institutional goals and objectives.

Responsibilities

Administration

• Oversee team operations, manage, plan and monitor attendance and duty rota efficiency.
• Assist end users to get alternative products for items that are out of stock.
• Ensure timely submission of invoices received at theatre satellites.
• Attending theatres user committee meetings and follow through closure of supply chain agenda issues.

Coordination

• Support relevant user departments with quotations of new product requests and work with purchasing dept. to ensure on-time delivery of items requested by end users.
• Co-ordinate with the main warehouse to ensure timely deliveries to the sub stores.
• Co-ordinate deliveries from the main warehouse to various sub stores within the Hospital.

Financial Management  

• Ensure Optimum stock levels across the Hospital satellites locations; Minimal stock variances; monitor stock to ensure no expiries.

• Monitor and identify obsolete items and subsequently facilitate return to supplier as well as sharing with end user the slow-moving non-stock items for consumption.

Quality Control

• Confirm order requests from various sub stores, verify medical surgical items billed to patients, verify direct delivery items billed to patients and monitor Stock Issue and charges.

Reporting

• Maintain up to date accurate records for purposes generating weekly, monthly and ad hoc reports as may be required.

Qualifications and skills required:

• Degree/Diploma in Supply Chain Management from a recognized institution
• Current membership to Chartered Institute of Purchasing & Supply (CIPS) or Chartered Institute of Logistics (CILT) or Kenya Institute of Supplies Management (KISM)
• 4 years’ work experience in the field of supply chain management
• Advanced knowledge of MS Office applications
• Basic knowledge of Inventory Control systems
• Business letters & report writing skills
• Leadership skills
• Excellent customer service skills and customer focus
• Ability to work in a team and independently.
• Interpersonal & Communication skills
• Attention to detail.
• Good organization and administrative skill
• Must be of honest and with high Integrity

Closing Date: 19/03/2023