Warehouse Management Associate, SSA6 at World Food Programme (WFP)

JOB PURPOSE

To manage a range of warehouse activities including safeguarding of commodities and supplies, and ensuring well-organized warehousing and storage service in compliance with WFP warehouse guidelines.

This position is short term for an initial 6 months.

KEY ACCOUNTABILITIES (not all-inclusive)

• Responsible for the effective planning and management of warehouse operations, to ensure safe and efficient warehousing and storage of all commodities and supplies.
• Contribute to review of WFP corporate warehouse standards and procedures, to support efficiency and changing business needs.
• Coordinate the receipt/dispatch of commodities, to ensure accurate recording, accounting and reporting is available at all times to support decision-making.
• Responsible for the accuracy of warehouse transaction records including identification of discrepancies, to ensure immediate and accurate reporting on commodity movements in line with the corporate requirements.
• Responsible for inventory management (e.g. physical stock verification, reporting, etc.), to ensure any existing and developing issues with regards to proper stocks management are timely addressed and WFP standard procedures for commodity handling and storage are strictly followed.
• Supervise preparation and/or prepare regular and ad hoc reports and statistics on warehouse operations, to support informed planning and decision-making.
• Oversee safeguarding of commodities through providing guidance on and taking initiative towards implementation of preventive measures, to ensure that commodities are preserved in good condition and that quality control actions are initiated as appropriate following WFP established procedures.
• Review on periodic basis warehouse space availability, plan and implement new design layouts to support business needs and ensure cost-efficiency.
• Work in collaboration with internal and external stakeholders, in order to deliver aligned and coherent warehouse services.
• Identify training needs and efficiently plan trainings, to ensure that all staff have required knowledge and skills to carry out their responsibilities.
• Supervise warehouse staff, to ensure high performance standards.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Experience in maintaining a logistics database and running queries on ongoing shipments, pipeline information, insurance claims, and food stock.
• Experience in administering third party service providers’ contracts.
• Experience in compiling contract documentation.
• Experience in contract execution.
• Experience in budget monitoring and reporting.

STANDARD MINIMUM QUALIFICATIONS

• Education: Completion of secondary school education. A post-secondary certificate in Supply Chain Management, Engineering, Economics, Business Administration, Logistics, or other relevant field.
• Language: Fluency in both oral and written communication in the English.
• Experience: 6 years of relevant experience in Warehouse Management/Supply Chain Management.

The deadline for application is 11 October 2022