Job Openings at World Food Programme (WFP)

JOB PURPOSE

To manage a range of warehouse activities including safeguarding of commodities and supplies, and ensuring well-organized warehousing and storage service in compliance with WFP warehouse guidelines.

This position is short term for an initial 6 months.

KEY ACCOUNTABILITIES (not all-inclusive)

• Responsible for the effective planning and management of warehouse operations, to ensure safe and efficient warehousing and storage of all commodities and supplies.
• Contribute to review of WFP corporate warehouse standards and procedures, to support efficiency and changing business needs.
• Coordinate the receipt/dispatch of commodities, to ensure accurate recording, accounting and reporting is available at all times to support decision-making.
• Responsible for the accuracy of warehouse transaction records including identification of discrepancies, to ensure immediate and accurate reporting on commodity movements in line with the corporate requirements.
• Responsible for inventory management (e.g. physical stock verification, reporting, etc.), to ensure any existing and developing issues with regards to proper stocks management are timely addressed and WFP standard procedures for commodity handling and storage are strictly followed.
• Supervise preparation and/or prepare regular and ad hoc reports and statistics on warehouse operations, to support informed planning and decision-making.
• Oversee safeguarding of commodities through providing guidance on and taking initiative towards implementation of preventive measures, to ensure that commodities are preserved in good condition and that quality control actions are initiated as appropriate following WFP established procedures.
• Review on periodic basis warehouse space availability, plan and implement new design layouts to support business needs and ensure cost-efficiency.
• Work in collaboration with internal and external stakeholders, in order to deliver aligned and coherent warehouse services.
• Identify training needs and efficiently plan trainings, to ensure that all staff have required knowledge and skills to carry out their responsibilities.
• Supervise warehouse staff, to ensure high performance standards.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Experience in maintaining a logistics database and running queries on ongoing shipments, pipeline information, insurance claims, and food stock.
• Experience in administering third party service providers’ contracts.
• Experience in compiling contract documentation.
• Experience in contract execution.
• Experience in budget monitoring and reporting.

STANDARD MINIMUM QUALIFICATIONS

• Education: Completion of secondary school education. A post-secondary certificate in Supply Chain Management, Engineering, Economics, Business Administration, Logistics, or other relevant field.
• Language: Fluency in both oral and written communication in the English.
• Experience: 6 years of relevant experience in Warehouse Management/Supply Chain Management.

The deadline for application is 11 October 2022

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JOB PURPOSE

To handle receipt/dispatch and verification of commodities in order to maximize quality of warehouse operations and mitigate losses, and to support the best storage management practices in compliance with WFP warehouse standards and established guidelines.

This position is short term for an initial 6 months.

KEY ACCOUNTABILITIES (not all-inclusive)

• Effectively receive/dispatch commodities including transhipment (truck to truck) against official approved documentation (e.g. waybills and/or delivery notes) ensuring accuracy in physical count of commodities including the quality in compliance with the established standards.
• Prepare, verify and sign off warehouse and transport documents, and maintain confidential files and accurate warehouse transaction records to ensure immediate reporting on commodity movements in line with the corporate requirements.
• Conduct daily warehouse closing reconciliation and accurate inventory checks supporting internal control systems in compliance with the warehouse management requirements.
• Perform daily inspections and prepare reports on the quantity and quality of the commodities received/dispatched and handled, detect promptly and analyse reasons for stock discrepancies/damages, investigate missing quantity and prepare warehouse loss reports recommending appropriate solutions, to enable informed decision-making.
• Implement appropriate measures to safeguard food and non-food commodities, to ensure quality control using standard preventive measures in line with WFP established procedures and authorization received from the supervisor.
• Monitor condition of the warehouse and commodities and take appropriate actions, to support efficient warehouse space-planning and well-organized commodity storage following WFP warehouse standards.
• Provide guidance and on-the-job training to warehouse staff to contribute to their development and high performance.

STANDARD MINIMUM QUALIFICATIONS DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
• Language: Fluency in English and Kiswahili.
• Work Experience: At least 4 years progressively responsible work experience in warehousing, logistics, supply-chain handling receipt/dispatch and verification of commodities, warehouse supervision and commodity reconciliation.

Knowledge & Skills;

• Experience using logistics databases to extract routine reports.
• Experience in managing warehouses with Food and Non-Food Items.
• Experience in managing inventories.
• Experience in processing invoices.

The deadline for application is 12 October 2022